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KANKAKEE PUBLIC LIBRARY GENEALOGY COLLECTIONRevised May 2013 1Table of Contents Section 1:Microfilm Collection. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Section 2:Military/War Records.

How to fill out microfilm collection

How to fill out a microfilm collection:

1. Start by gathering all the documents or materials that need to be microfilmed.
2. Sort the documents in a logical order, such as by date, topic, or any other relevant criteria.
3. Prepare the microfilm reels or sheets according to the manufacturer's instructions. Make sure they are clean and free from any dust or dirt.
4. Load the microfilm onto the appropriate equipment, such as a microfilm scanner or camera.
5. Adjust the settings of the equipment to ensure high-quality image capture. This may include adjusting the focus, exposure, and resolution settings.
6. Begin the process of capturing the images onto the microfilm. Follow the instructions of the equipment manufacturer for the specific process.
7. Verify that each document or material has been captured accurately and clearly. Double-check for any missing or blurred images.
8. Label the microfilm reels or sheets with relevant information, such as the date range, document type, or any other necessary details.
9. Store the microfilm collection in a secure and controlled environment, preferably with temperature and humidity controls to preserve the quality of the film.
10. Conduct regular maintenance checks on the microfilm collection to ensure it remains in good condition and to catch any deterioration early on.

Who needs a microfilm collection?

1. Libraries and archives: Microfilm collections are commonly used by libraries and archives to preserve and provide access to historical documents, newspapers, and other valuable records. They offer a compact and durable storage solution for long-term preservation.
2. Government agencies: Many government agencies, such as state and federal offices, rely on microfilm collections for official records retention. Microfilming can help them comply with legal requirements for document preservation.
3. Businesses and organizations: Certain businesses and organizations that deal with a large volume of paper documents, such as hospitals, banks, or insurance companies, may choose to create microfilm collections to save physical storage space and ensure the long-term preservation of important records.
4. Researchers and historians: Microfilm collections provide researchers and historians with access to vast amounts of historical information that may not be available in any other format. These collections often include rare or out-of-print books, historical newspapers, and other primary source materials.

By following the steps outlined above, anyone can successfully fill out a microfilm collection and understand who may benefit from having such a collection.

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What is microfilm collection?

Microfilm collection is a collection of documents that have been reduced in size and stored on microfilm for preservation and easy retrieval.

Who is required to file microfilm collection?

Certain organizations or businesses may be required to file microfilm collection as part of their record-keeping requirements.

How to fill out microfilm collection?

Microfilm collection can be filled out by scanning documents and storing them on microfilm, ensuring all necessary information is included.

What is the purpose of microfilm collection?

The purpose of microfilm collection is to preserve important documents in a compact and durable format for long-term storage.

What information must be reported on microfilm collection?

Microfilm collection must include crucial information such as document titles, dates, and any relevant details for retrieval purposes.