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INTERNAL ONLY MESSIAHS PROCEDURE COVER SHEET NAME OF DOCUMENT Purchasing Requisition and Authorization Procedure TYPE OF DOCUMENT Procedure Policy, Procedure or Clinical Guideline DOCUMENT NUMBER

How to fill out purchasing and requisition authorisation

How to fill out purchasing and requisition authorisation:

1. Begin by clearly identifying the purpose of the purchase or requisition. This could include stating whether it is for supplies, equipment, services, or any other specific category.
2. Provide all relevant details about the desired item or service. This may include specifications, quantity needed, preferred supplier or vendor, and any specific instructions or requirements.
3. Indicate the estimated or approved budget for the purchase. It is important to ensure that the request aligns with the available funds and follows any budgetary constraints.
4. Include the justification for the purchase or requisition. Provide a clear explanation of why this particular item or service is necessary and how it will benefit the organization or project.
5. Indicate whether any approvals or signatures from higher authorities are required. Depending on the organization's structure and policies, certain purchasing or requisition requests may need additional approvals before they can be processed.
6. Include any relevant supporting documentation such as quotes, proposals, or supplier information. This helps to validate the request and provide additional information for responsible parties.

Who needs purchasing and requisition authorisation:

1. Any individual or department within an organization that requires goods or services typically needs purchasing and requisition authorisation. This may include employees, managers, project leads, or anyone who is responsible for procurement activities.
2. Depending on the organization's policies, purchasing and requisition authorisation may be required for both small and large purchases. Establishing a clear threshold for when authorisation is needed helps ensure proper control and accountability over expenditures.
3. In some cases, specific individuals or teams may be designated with the responsibility of reviewing and approving purchasing and requisition requests. This helps to streamline the process and ensure that all requests are properly evaluated before proceeding with the procurement.

Overall, anyone involved in the procurement process, from identifying the need to placing the order, should be aware of the purchasing and requisition authorisation requirements and follow the established procedures to maintain transparency and efficiency.

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