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TERMS OF REFERENCE / PROVISIONS WHISTLEBLOWING POLICY for public access APPROVED By the directive dated 23.08.2011. No 107/11 WHISTLEBLOWING POLICY of System SFC Page 1 of 10 TERMS OF REFERENCE /

How to fill out whistleblowing policy of sistema

How to fill out whistleblowing policy of Sistema?

1. Read the whistleblowing policy thoroughly: Start by carefully reading the whistleblowing policy of Sistema to understand the rules, procedures, and expectations for reporting concerns or misconduct.
2. Identify the appropriate reporting channels: Determine the designated reporting channels mentioned in the whistleblowing policy, such as hotline numbers, email addresses, or online reporting systems. Familiarize yourself with the available options.
3. Gather relevant information: Before making a report, gather all necessary information related to the concern or misconduct, such as dates, times, locations, individuals involved, and any supporting evidence or documents.
4. Maintain confidentiality: Promote confidentiality throughout the reporting process. Be aware of the policy's guidelines regarding maintaining privacy and avoiding retaliation.
5. Choose the reporting method: Select the most suitable reporting method mentioned in the whistleblowing policy. It could be submitting a written report, making a phone call, or using an online platform. Follow the specified instructions on how to make the report effectively.
6. Provide a clear and concise description: When submitting a report, clearly and concisely describe the concern or misconduct. Include all relevant details but be mindful of keeping the report succinct and focused.
7. Respect the anonymity option: If the policy allows for anonymous reporting, decide whether to make an anonymous report or disclose your identity. Understanding the advantages and limitations of each option is important.
8. Retain copies of the report: Keep a copy of the report for your records. This can serve as evidence of your efforts and may be required later for follow-up or investigation purposes.

Who needs whistleblowing policy of Sistema?

1. Employees: Whistleblowing policies are essential for the employees of Sistema, as it provides them with a clear and structured way to report concerns about unethical behavior or misconduct without fear of retaliation. It empowers employees to act in the best interest of the organization.
2. Contractors and vendors: Individuals or companies working with Sistema as contractors or vendors should also be aware of and follow the whistleblowing policy. This helps maintain transparency and accountability within the business relationships.
3. Shareholders and stakeholders: Whistleblowing policies benefit shareholders and stakeholders by ensuring that any potential issues or wrongdoing within Sistema are reported promptly and appropriately. It helps protect their interests and the overall reputation of the company.
4. Management and leadership: The management and leadership team within Sistema must understand and support the whistleblowing policy. They play a crucial role in setting the tone and culture of the organization, encouraging a safe and ethical environment for reporting concerns.
5. Legal and compliance teams: Whistleblowing policies are important for legal and compliance teams within Sistema to ensure that appropriate procedures are in place to address reported concerns and to comply with relevant regulations and laws.

Overall, the whistleblowing policy of Sistema is vital for anyone connected to the organization, as it promotes transparency, accountability, and the integrity of the business.

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What is whistleblowing policy of sistema?

The whistleblowing policy of Sistema is a set of guidelines and procedures put in place to encourage employees and stakeholders to report any unethical behavior, fraud, or misconduct within the company.

Who is required to file whistleblowing policy of sistema?

All employees, contractors, suppliers, and stakeholders of Sistema are required to familiarize themselves with and adhere to the whistleblowing policy.

How to fill out whistleblowing policy of sistema?

Employees can fill out the whistleblowing policy of Sistema by reporting any concerns or incidents through a designated reporting channel, either anonymously or confidentially.

What is the purpose of whistleblowing policy of sistema?

The purpose of the whistleblowing policy of Sistema is to promote transparency, accountability, and integrity within the organization by providing a safe and effective way to report unethical behavior.

What information must be reported on whistleblowing policy of sistema?

Any information pertaining to fraud, corruption, bribery, harassment, discrimination, or other unethical behavior must be reported on the whistleblowing policy of Sistema.