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University Archives: AUC Records ManagementRecords Transfer and Disposal FormDepartment / Office: Unit ID (AUC RM will complete) Prepared by: Email: Phone: Total Boxes Transferred to Records Center:
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How to fill out records transfer and disposal

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How to fill out records transfer and disposal

01
Gather all the records that need to be transferred or disposed of
02
Identify the records that are no longer needed and can be disposed of
03
Follow the organization's guidelines and procedures for record disposal
04
Properly label and pack the records for transfer or disposal
05
Complete any necessary forms or documentation for record transfer or disposal
06
Arrange for the transfer or disposal of the records according to the organization's policies
07
Keep a record of the transfer or disposal for future reference or audit purposes

Who needs records transfer and disposal?

01
Any organization or individual that deals with records management and wishes to organize or discard their records efficiently
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Government agencies, businesses, non-profit organizations, educational institutions, etc.
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Records managers, archivists, administrators, or anyone responsible for maintaining records

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Records transfer and disposal is the process of moving records from active use to inactive storage or destroying them in a secure manner.
Government agencies and organizations are required to file records transfer and disposal.
Records transfer and disposal forms can be filled out online or submitted in physical form to the designated authorities.
The purpose of records transfer and disposal is to free up space, maintain data privacy, and comply with legal requirements.
Information such as the type of records being transferred or disposed of, the method used for disposal, and the date of disposal must be reported.
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