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SOLE SOURCE/PROPRIETARY PURCHASERequisition No: Index: Org: Fund: Acct. Indicate if Sole Source or Proprietary: Sole Source ProprietarySole Source/Proprietary Product or Service: Vendor Name: Contact
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How to fill out sole sourceproprietary purchase

01
To fill out a sole source/proprietary purchase, follow these steps:
02
Gather all necessary information: You will need details about the product or service being purchased, including specifications, pricing, and any supporting documentation.
03
Identify the sole source/proprietary nature: Determine if the product or service is available exclusively from one vendor or if it is a proprietary item that only one supplier can provide.
04
Justify the sole source/proprietary purchase: Clearly explain and provide reasoning why this particular product or service is needed and why it must be obtained through a sole source or proprietary procurement method, highlighting any unique features or capabilities.
05
Complete the necessary forms: Most organizations have specific forms or procurement documents that need to be filled out for sole source/proprietary purchases. Ensure that you accurately and completely fill out these forms, providing all required information and supporting documentation.
06
Obtain necessary approvals: Depending on your organization's policies and procedures, you may need to get approvals from various stakeholders or authorities before proceeding with the sole source/proprietary purchase. This can include obtaining authorization from higher-level management, legal department, or budgetary oversight teams.
07
Submit the request: Once all forms are filled out and approvals are obtained, submit the sole source/proprietary purchase request to the appropriate department or office responsible for procurement.
08
Monitor and track the progress: Keep track of the status of your sole source/proprietary purchase request. Follow up with the procurement team to ensure that it is being processed in a timely manner.
09
Receive and review the purchase: Once the sole source/proprietary purchase is approved, you will receive the product or service. Inspect and review it to ensure that it meets your expectations and specifications.
10
Document and maintain records: Maintain records of the sole source/proprietary purchase, including all relevant documentation, approvals, and receipts. These records may be needed for future reference or audits.

Who needs sole sourceproprietary purchase?

01
Sole source/proprietary purchases are typically needed in certain situations or for specific entities such as:
02
- Public organizations that require a specific product or service that is available exclusively from one vendor or supplier.
03
- Companies that need to procure proprietary items, which are products developed or manufactured by a single entity and cannot be obtained from other sources.
04
- Research institutions or organizations that require unique equipment or materials that are only available through sole source or proprietary procurement methods.
05
- Government agencies that have a need for certain specialized goods or services that can only be provided by a particular vendor or supplier.
06
- Companies or organizations that are legally bound to fulfill contractual obligations with a specific supplier and cannot consider alternative sources for the required product or service.

What is SOLE SOURCE/PROPRIETARY PURCHASE - webservices ulm Form?

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SOLE SOURCE/PROPRIETARY PURCHASE - webservices ulm template instructions

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Sole source proprietary purchase is a type of procurement process where only one supplier is able to provide the goods or services needed.
Any organization or individual seeking to make a purchase through a sole source proprietary process is required to file the necessary documentation.
To fill out a sole source proprietary purchase request, the requester must provide details about the product or service needed, justification for why only one supplier can provide it, and any other relevant information.
The purpose of sole source proprietary purchase is to streamline the procurement process when there is only one supplier capable of meeting the organization's needs.
Information that must be reported on a sole source proprietary purchase includes details about the goods or services required, justification for why only one supplier can provide it, and any other relevant information.
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