Get the free Baylor University Purchasing Card Program

Baylor University Purchasing Card Program Missing Receipt FormRetain with the monthly documentation This form is to be used as documentation only if the actual receipt or other appropriate substitute

How to fill out baylor university purchasing card

How to fill out baylor university purchasing card

1. Obtain a Baylor University Purchasing Card application form from the Finance and Administration office.
2. Fill out the application form by providing all the required information, including your name, department, job title, and contact information.
3. Indicate the spending limit you would like for your purchasing card on the application form.
4. Specify the budget object code(s) to which your purchases will be charged.
5. Obtain the necessary signature(s) on the application form, including your supervisor's approval.
6. Submit the completed application form to the Finance and Administration office.
7. Attend a training session on how to effectively and responsibly use the Baylor University purchasing card.
8. Once your application is approved and you have completed the training, you will receive your purchasing card.
9. Use the purchasing card for authorized purchases, ensuring that you adhere to the University's purchasing policies and procedures.
10. Keep track of your purchases and maintain proper documentation for reconciliation and auditing purposes.
11. Regularly review your purchasing card statements and reconcile any discrepancies.
12. Report any lost or stolen purchasing cards immediately to the Finance and Administration office.
13. Return the purchasing card to the Finance and Administration office when you no longer need it or when you leave the University.
14. Follow any additional guidelines or requirements provided by the Finance and Administration office regarding the use of the purchasing card.

Who needs baylor university purchasing card?

1. Faculty and staff members of Baylor University who are involved in the purchasing process and have the authority to make purchases on behalf of their departments or units.
2. Individuals who frequently need to make small or routine purchases for their work at the University.
3. Departments or units that want to streamline their purchasing process and improve efficiency.

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What is baylor university purchasing card?

The Baylor University purchasing card is a program that allows authorized employees to make small purchases on behalf of the university without the need for a traditional purchase order.

Who is required to file baylor university purchasing card?

Employees who have been authorized by Baylor University to make purchases using the purchasing card are required to file the necessary documentation for each transaction.

How to fill out baylor university purchasing card?

To fill out the Baylor University purchasing card, employees must include all necessary information such as vendor name, transaction amount, date of purchase, and a brief description of the items purchased.

What is the purpose of baylor university purchasing card?

The purpose of the Baylor University purchasing card is to streamline the procurement process for small purchases, reduce paperwork, and provide employees with a convenient way to make necessary purchases on behalf of the university.

What information must be reported on baylor university purchasing card?

Information that must be reported on the Baylor University purchasing card includes vendor name, transaction amount, date of purchase, and a description of the items purchased.