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EDI Implementation Guide for SAP ASN September 2011, Revision 1TRANSACTION SET856 Advanced Ship Notice ANSI X.12 Version 004010856 Advanced Ship Notice ANSI X12 Version 004010Table of Contents Usage
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How to fill out 856 advanced ship notice

01
To fill out a 856 advanced ship notice, follow these steps:
02
Gather all necessary information about the shipment, including the items being shipped, quantities, and any special handling instructions.
03
Identify the carrier and mode of transportation for the shipment.
04
Prepare the shipment's packaging and labeling according to the carrier's requirements.
05
Generate a unique identification number for the shipment, such as a tracking number or a purchase order number.
06
Complete the necessary fields in the 856 advanced ship notice form, including the ship-to address, ship-from address, and the relevant dates.
07
Include detailed information about each item in the shipment, such as the quantity, weight, dimensions, and any product codes or identifiers.
08
Double-check all the information entered to ensure accuracy.
09
Submit the completed 856 advanced ship notice to the appropriate parties, such as the customer, the carrier, or any other stakeholders involved in the shipping process.
10
Keep a record of the 856 advanced ship notice for future reference and tracking purposes.

Who needs 856 advanced ship notice?

01
Various parties involved in the supply chain may require a 856 advanced ship notice, including:
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- Manufacturers or suppliers who are sending out shipments
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- Retailers or distributors who are expecting to receive shipments
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- Carriers responsible for transporting the shipments
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- Third-party logistics providers (3PLs) who handle the shipping logistics
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- Customers or end-users who need to track the progress of their orders
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856 advanced ship notice is an electronic document that provides detailed information about a shipment before it arrives at a customer's location.
The supplier or manufacturer is required to file the 856 advanced ship notice.
To fill out a 856 advanced ship notice, the supplier or manufacturer must include information such as shipment details, item descriptions, quantities, and carrier information.
The purpose of 856 advanced ship notice is to provide the recipient with advance notice of a shipment so they can prepare to receive it.
Information that must be reported on 856 advanced ship notice includes shipment details, item descriptions, quantities, and carrier information.
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