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City of Albuquerque
Office of Internal Audit
FOLLOWUP
INSPECTION OF PUBLIC RECORDS ACT AUDITReport #1714101F
October 25, 2017,
INTRODUCTION
The Office of Internal Audit (OIL) performed a followup
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How to fill out inspection of public records
How to fill out inspection of public records
01
Start by locating the public records office or website of the relevant government agency or organization.
02
Determine the specific records you are interested in inspecting, such as financial documents, meeting minutes, or correspondence.
03
Prepare a written request for the inspection of these records, including your contact information and the specific documents or information you are requesting.
04
Submit the written request to the public records office or designated officer, either in person, via mail, or through the agency's online system.
05
Await a response from the agency regarding your request. They may acknowledge receipt of the request and provide a timeline for when you can expect the inspection to take place.
06
Once your request is approved, schedule a time and date to physically inspect the records at the designated location, or arrange for remote access if applicable.
07
On the scheduled date, arrive at the designated location and bring any necessary identification or documentation as required by the agency.
08
Follow the established procedures for inspecting the records, which may include supervised access, limitations on note-taking or photocopying, or specific rules for handling sensitive information.
09
Take notes or make copies of the records as needed for your purposes, ensuring that you follow any restrictions or guidelines set by the agency.
10
Once you have completed the inspection, return the records to the designated location and adhere to any protocols for concluding the process, such as signing out or providing feedback.
Who needs inspection of public records?
01
Various individuals, organizations, and entities may require inspection of public records, including but not limited to:
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- Journalists or reporters investigating a specific story or conducting research.
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- Government watchdog organizations checking for transparency and accountability.
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- Legal professionals gathering evidence or information for a case.
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- Citizens interested in understanding government actions or decisions.
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- Researchers studying public policies or historical events.
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- Academics or scholars conducting studies or analysis.
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- Civil society organizations monitoring the activities of government entities.
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What is inspection of public records?
Inspection of public records is the process of reviewing and accessing documents, files, or data that are considered public records.
Who is required to file inspection of public records?
Government agencies, organizations, or individuals who are in possession of public records are required to file inspection of public records.
How to fill out inspection of public records?
Inspection of public records can usually be filled out by submitting a written request to the appropriate agency or organization that holds the records.
What is the purpose of inspection of public records?
The purpose of inspection of public records is to promote transparency and accountability by allowing the public access to information that is considered public record.
What information must be reported on inspection of public records?
Information such as the type of records being requested, the purpose of the request, and any relevant identification or contact information may need to be reported on inspection of public records.
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