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PVC Standard Operating ProcedureMatching Vendor Invoices to Purchase Order and Packing SlipDocument version: V0.1 Date: 04/08/2016 Contact Information : Judy Tack: Jack×Guelph.summary Topic Little

How to fill out matching vendor invoices

How to fill out matching vendor invoices

1. Start by collecting all relevant vendor invoices that need to be matched.
2. Identify the purchase orders associated with each invoice.
3. Compare the details on the invoice with the corresponding purchase order, such as product descriptions, quantities, and prices.
4. Verify that the invoice matches the purchase order.
5. Check if there are any discrepancies or differences between the invoice and the purchase order.
6. If there are discrepancies, investigate and resolve them with the vendor.
7. Record the matching invoice details in your accounting system.
8. Mark the invoice as paid once the matching process is complete.

Who needs matching vendor invoices?

1. Any business that receives goods or services from vendors and wants to ensure accurate and timely payment needs matching vendor invoices.
2. Accounting departments, finance departments, and procurement teams typically handle the task of matching vendor invoices.

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What is matching vendor invoices?

Matching vendor invoices is the process of comparing invoices received from a vendor to the purchase order and receipt of goods or services to ensure accuracy and prevent discrepancies.

Who is required to file matching vendor invoices?

Typically, accounts payable departments or professionals are responsible for filing matching vendor invoices.

How to fill out matching vendor invoices?

Matching vendor invoices are filled out by entering the invoice details, purchase order number, and receipt information in the corresponding fields of an accounting software or spreadsheet.

What is the purpose of matching vendor invoices?

The purpose of matching vendor invoices is to verify the accuracy of billing, ensure that the correct goods or services were received, and prevent fraud or errors in payments.

What information must be reported on matching vendor invoices?

The information that must be reported on matching vendor invoices includes invoice number, date, vendor name, amount, purchase order number, and description of goods or services.