What is Official Representation Form?
The Official Representation is a writable document needed to be submitted to the relevant address in order to provide some information. It has to be completed and signed, which can be done manually in hard copy, or via a particular software e. g. PDFfiller. This tool helps to fill out any PDF or Word document directly in your browser, customize it depending on your purposes and put a legally-binding electronic signature. Right after completion, the user can easily send the Official Representation to the appropriate receiver, or multiple ones via email or fax. The editable template is printable too thanks to PDFfiller feature and options proposed for printing out adjustment. Both in electronic and physical appearance, your form will have a neat and professional look. You may also turn it into a template to use later, without creating a new document from scratch. All that needed is to amend the ready sample.
Official Representation template instructions
When you're ready to start submitting the Official Representation writable form, you should make clear all the required info is well prepared. This part is important, as long as errors may result in undesired consequences. It is always uncomfortable and time-consuming to resubmit forcedly the entire template, not speaking about penalties came from missed deadlines. Handling the figures requires more concentration. At first glance, there’s nothing complicated about this. Nonetheless, it's easy to make a typo. Experts recommend to save all required info and get it separately in a different file. When you have a writable template so far, you can easily export this information from the document. In any case, it's up to you how far can you go to provide true and correct data. Doublecheck the information in your Official Representation form carefully while filling all important fields. You are free to use the editing tool in order to correct all mistakes if there remains any.
Frequently asked questions about Official Representation template
1. I have confidential files to fill out and sign. Is there any chance somebody else would have got access to them?
Solutions working with personal information (even intel one) like PDFfiller are obliged to give security measures to users. They include the following features:
- Private cloud storage where all data is kept protected with sophisticated encryption. This way you can be sure nobody would have got access to your personal information but yourself. Disclosure of the information by the service is strictly prohibited.
- To prevent identity theft, every single document gets its unique ID number once signed.
- If you think that's not safe enough for you, choose additional security features you prefer then. They are able to set authorization for recipients, for example, request a photo or password. In PDFfiller you can store fillable templates in folders protected with layered encryption.
2. Have never heard of electronic signatures. Are they similar comparing to physical ones?
Yes, and it's totally legal. After ESIGN Act released in 2000, an electronic signature is considered like physical one is. You are able to fill out a document and sign it, and to official businesses it will be the same as if you signed a hard copy with pen, old-fashioned. You can use digital signature with whatever form you like, including fillable form Official Representation. Make sure that it matches to all legal requirements as PDFfiller does.
3. I have a spread sheet with some of required information all set. Can I use it with this form somehow?
In PDFfiller, there is a feature called Fill in Bulk. It helps to extract data from word file to the online word template. The big thing about this feature is, you can excerpt information from the Excel spreadsheet and move it to the document that you’re filling using PDFfiller.
