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NEW YORK STATE MUSEUMRECOMMENDATION FOR DEACCESSIONThis document is in compliance with policies approved by the Board of Regents on April 10, 1985, governing the disposal of unneeded objects in the
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How to fill out recommendation for deaccession template

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How to fill out recommendation for deaccession

01
Start by gathering all relevant information about the item or collection that you are recommending for deaccession. This includes details about its condition, historical significance, provenance, and any legal or ethical considerations.
02
Research and familiarize yourself with your institution's deaccession policies and procedures. This will help ensure that you follow the necessary steps and adhere to any specific guidelines.
03
Begin the recommendation by clearly stating the reasons for the deaccession. This may include factors such as duplication within the collection, lack of relevance to the institution's mission, deteriorating condition beyond the possibility of restoration, or the need for funds to acquire more suitable items.
04
Provide a comprehensive description of the item or collection, highlighting its historical or cultural importance, uniqueness, or any other relevant aspects. Use supporting evidence and documentation when possible.
05
Outline the proposed disposition plan for the deaccessioned item or collection. This could involve transferring it to another institution, selling it, donating it, or disposing of it in an appropriate manner.
06
Address any ethical or legal considerations associated with the deaccession, such as any restrictions on the item's future use or potential claims from donors or stakeholders.
07
Lastly, conclude the recommendation with a summary of your main points and a clear recommendation for deaccession. Make sure to include your contact information in case further clarification is needed.
08
Remember to consult with relevant stakeholders, such as curators, conservators, legal advisors, and governing bodies within your institution, throughout the recommendation process.

Who needs recommendation for deaccession?

01
Recommendation for deaccession may be needed by museums, art galleries, libraries, archives, or any other cultural institutions that hold collections of items. It is typically required when there is a need to remove an item or collection from the institution's holdings permanently. This can be due to various reasons, such as redundancy, lack of relevance, deteriorating condition, or the need for financial resources to support the institution's mission. The recommendation helps ensure that the deaccession process is handled responsibly, ethically, and in accordance with established guidelines and procedures.

What is RECOMMENDATION FOR DEACCESSION Form?

The RECOMMENDATION FOR DEACCESSION is a Word document you can get filled-out and signed for certain purposes. Next, it is provided to the exact addressee in order to provide some details and data. The completion and signing can be done manually or via an appropriate tool e. g. PDFfiller. These services help to send in any PDF or Word file without printing out. While doing that, you can edit its appearance for your requirements and put a legal e-signature. Once finished, you send the RECOMMENDATION FOR DEACCESSION to the recipient or several of them by mail and also fax. PDFfiller has got a feature and options that make your Word template printable. It provides a number of options for printing out appearance. It doesn't matter how you send a form after filling it out - in hard copy or by email - it will always look neat and organized. In order not to create a new editable template from scratch over and over, make the original file as a template. After that, you will have a rewritable sample.

RECOMMENDATION FOR DEACCESSION template instructions

When you are ready to start completing the RECOMMENDATION FOR DEACCESSION .doc form, it's important to make clear all the required info is well prepared. This part is important, as long as errors may cause undesired consequences. It's always distressing and time-consuming to resubmit whole template, not even mentioning penalties resulted from blown due dates. Work with digits requires a lot of concentration. At first sight, there is nothing challenging about this task. Nevertheless, it's easy to make an error. Professionals advise to keep all important data and get it separately in a different document. When you have a writable sample so far, you can just export this info from the document. Anyway, you need to be as observative as you can to provide true and valid data. Doublecheck the information in your RECOMMENDATION FOR DEACCESSION form carefully when filling out all necessary fields. You can use the editing tool in order to correct all mistakes if there remains any.

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Recommendation for deaccession is a formal proposal to remove an object or item from a collection.
Curators or collection managers are typically required to file recommendation for deaccession.
Recommendation for deaccession should include detailed information about the object, the reason for deaccessioning, and proposed method of disposal.
The purpose of recommendation for deaccession is to ensure transparency and accountability in the process of removing items from a collection.
Recommendation for deaccession must include information about the object, its provenance, condition, reason for deaccession, and proposed disposition.
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