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WESTERN WEIGHTS AND MEASURES ASSOCIATIONWWMATechnical Conference Planning Suitable of ContentsGENERAL PLANNING CALENDAR 2 HOTEL PROVISIONS 8 HOTEL NEGOTIATIONS 9 SPECIAL EVENTS 10 HOSPITALITY ROOM
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How to fill out technical conference planning guide

01
Start by gathering all the necessary information about the conference, such as the theme, target audience, and goals.
02
Create a timeline for the planning process, including deadlines for booking venues, inviting speakers, and promoting the event.
03
Determine the budget for the conference and allocate resources accordingly, considering expenses for venues, catering, marketing, and speaker fees.
04
Select a suitable venue that can accommodate the expected number of attendees and has the necessary facilities for presentations and workshops.
05
Prepare a list of potential speakers and reach out to them with invitations, providing details about the conference and the topics they are expected to cover.
06
Create a detailed agenda for the conference, including session timings, topics, and speakers. Ensure a good balance between keynotes, panel discussions, and interactive sessions.
07
Set up a registration system to allow interested individuals to sign up for the conference. Provide options for online registration and payment, if applicable.
08
Arrange for catering services, keeping in mind the dietary preferences and restrictions of the attendees. Offer a range of food options to cater to different tastes.
09
Create marketing materials such as a conference website, social media posts, and email newsletters to spread the word about the event.
10
Monitor the registration numbers and make adjustments to the conference planning as needed. Stay in touch with the speakers and venue staff to ensure everything is on track.
11
On the day of the conference, ensure all necessary arrangements are in place, such as audiovisual equipment, signage, and registration tables.
12
Conduct a post-conference evaluation to gather feedback from attendees and identify areas for improvement in future conferences.

Who needs technical conference planning guide?

01
Anyone who is organizing a technical conference can benefit from a technical conference planning guide. This includes conference planners, event managers, and organizers from technology companies, educational institutions, and professional organizations.

What is Technical Conference Planning Guide Form?

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The technical conference planning guide is a document that outlines the steps and considerations for organizing a technical conference.
Organizers or committees responsible for planning a technical conference are required to file the technical conference planning guide.
The technical conference planning guide can be filled out by providing details such as conference objectives, budget, marketing plan, speakers, agenda, and logistics.
The purpose of the technical conference planning guide is to ensure that all aspects of organizing a technical conference are taken into consideration and planned for in advance.
The technical conference planning guide must include details such as conference objectives, budget, marketing plan, speakers, agenda, and logistics.
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