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The People Soft Procurement process is controlled by 4 roles:REQUESTERSRECEIVERSREQUISITIONERSAPPROVERSYour department needs to fully understand the way these roles work together, before you begin
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How to fill out your department needs to

01
Identify the specific needs of your department. This can include resources, equipment, training, staffing, or any other requirements for efficient operation.
02
Prioritize the needs based on their importance and urgency. Determine which needs are critical for the department to function effectively.
03
Research potential solutions or providers that can fulfill your department's needs. This can involve comparing different vendors, assessing costs, and evaluating the quality of their offerings.
04
Develop a budget or cost estimation for acquiring the necessary resources or services. Consider factors such as one-time expenses, recurring costs, and long-term maintenance.
05
Present a proposal to the relevant decision-makers, such as department heads, managers, or executives. Clearly outline the identified needs, proposed solutions, and associated costs.
06
Gather feedback and address any concerns or questions raised during the proposal presentation. Modify or refine the plan as necessary to accommodate the feedback.
07
Obtain necessary approvals or authorization to proceed with fulfilling the department's needs. This may involve getting budgetary approval, signing contracts, or acquiring necessary permissions.
08
Implement the plan by acquiring the required resources, coordinating with vendors or suppliers, conducting training sessions, recruiting new staff, or any other necessary steps.
09
Monitor the progress of meeting the department's needs and ensure that the implemented solutions are effective. Regularly assess whether any adjustments or improvements are needed.
10
Periodically review and reassess the department's needs to identify any emerging requirements or changes. Stay proactive in addressing evolving needs to maintain efficiency and effectiveness.

Who needs your department needs to?

01
Any department or team within an organization can benefit from identifying and fulfilling their needs. This can range from administrative departments to production teams, customer service departments, research and development teams, IT departments, and more.
02
Ultimately, the decision of who needs to address the department's needs depends on the hierarchy and structure of the organization. It may involve department heads, managers, executives, or other designated decision-makers responsible for overseeing and supporting the department's operations.
03
The specific individuals or groups within the department itself are also crucial in determining the needs and implementing the solutions. They play a role in identifying needs, providing input, executing the plan, and ensuring its effectiveness.

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Our department needs to update financial reports.
The head of the department is required to file the reports.
The reports can be filled out online through our department portal.
The purpose is to ensure transparency and accountability in financial matters.
Information such as income, expenses, and budget details must be reported.
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