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DISCUSSION CALENDAR AGENDA ITEM NO. 12 BOARD OF DIRECTORS MEETING November 15, 2012, TO: Board of Directors, Orange County Fire Authority FROM: Keith Richter, Fire Chief SUBJECT: Proposed Transition

How to fill out discussion calendar agenda item

Point by point, here's how to fill out a discussion calendar agenda item:

1. Start by clearly stating the purpose of the discussion. This could be a specific issue that needs to be addressed, a decision that needs to be made, or a planning session for an upcoming project.
2. Provide background information or context for the discussion topic. This could include any relevant facts, previous discussions or decisions, or any supporting documents that participants should review before the discussion.
3. Identify the desired outcome or objective of the discussion. What is the goal that you hope to accomplish by the end of the discussion? This could be a decision that needs to be made, an action plan that needs to be developed, or simply a better understanding of a particular issue.
4. Specify the time allotted for the discussion. This could be a specific duration or a range of time, depending on the complexity of the topic and the number of participants involved. Be mindful of keeping the discussion focused and avoiding unnecessary tangents.
5. Determine who needs to be present for the discussion. Invite individuals who have a stake in the topic or who can contribute valuable insights. Consider including subject matter experts, decision-makers, or team members directly involved in the issue at hand.
6. Outline a structure or agenda for the discussion. Break the topic down into smaller subtopics or questions that need to be addressed. Assign time limits to each item to keep the discussion moving and ensure that all aspects are covered.
7. Provide any relevant materials or resources that participants may need during the discussion. This could include reports, data, research findings, or any other supporting documents. Make sure these materials are distributed well in advance of the discussion to allow participants enough time to review them.
8. Encourage participants to come prepared. Ask them to do their homework, review the agenda, and be ready to actively contribute to the discussion. This could include bringing relevant data or research, preparing talking points, or thinking through potential solutions or ideas.

Who needs a discussion calendar agenda item?

1. Teams or departments involved in project planning or decision-making processes.
2. Managers or leaders who want to ensure that discussions are structured and productive.
3. Individuals who want to track the progress of a particular issue or decision.
4. Stakeholders who need to be informed or consulted on specific topics.
5. Organizations or businesses that prioritize effective and efficient meetings.

Remember, a discussion calendar agenda item helps set the stage for a focused and fruitful discussion, ensuring that participants stay on track and achieve the desired outcomes.

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What is discussion calendar agenda item?

A discussion calendar agenda item is a designated topic or item that is scheduled to be discussed during a meeting.

Who is required to file discussion calendar agenda item?

The person responsible for organizing the meeting or the meeting facilitator is required to file the discussion calendar agenda item.

How to fill out discussion calendar agenda item?

To fill out a discussion calendar agenda item, you need to provide the topic or item to be discussed, the desired outcome or goal of the discussion, background information, and any relevant supporting documents.

What is the purpose of discussion calendar agenda item?

The purpose of a discussion calendar agenda item is to ensure that topics are organized and scheduled for discussion during a meeting, helping to keep the meeting focused and productive.

What information must be reported on discussion calendar agenda item?

The information reported on a discussion calendar agenda item must include the topic or item to be discussed, the desired outcome or goal, background information, and any relevant supporting documents.