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ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Form P-359 Rev. 3-1-2005 TABULATION DESCRIPTION: Supply Contract for furnishing Mobile Radios and Equipment BID NO.: H-06-044P DATE OPENED: 2/28/2006

How to fill out bid tabulation form

How to fill out bid tabulation sheet:

1. Start by gathering all the necessary information about the bids received. This includes the bidder's name, contact information, and the details of their proposed bid.
2. Create columns on the tabulation sheet for different categories such as bid amount, delivery timeline, quality of materials, and any additional factors that are relevant to your specific project.
3. Begin filling in the bid tabulation sheet by entering the bid amounts provided by each bidder. Make sure to accurately record the amounts without any errors or discrepancies.
4. Move on to the other categories and evaluate each bid based on the specific criteria. For example, if one bidder promises a shorter delivery timeline, give them a higher score in that category.
5. Keep in mind any specific requirements or preferences mentioned in the project's request for proposals (RFP) document. Refer to these guidelines while evaluating the bids and assign appropriate scores accordingly.
6. Consider assigning weights to each category based on their importance to the project. This can be done by multiplying the score of each category by its respective weight and then summing the results to get an overall score for each bid.
7. Once all the bids have been evaluated and scored, you can compare the results to determine the best-suited bidder for your project. This can be done by considering the overall scores or any specific parameters that are crucial for your decision-making process.

Who needs bid tabulation sheet:

1. Construction companies and contractors who are involved in the bidding process for various projects, such as building construction, infrastructure development, or renovation projects.
2. Government agencies and municipalities that oversee public procurement processes and need a systematic way to evaluate and select the most suitable bidder based on specific criteria.
3. Large organizations and corporations that regularly issue RFPs for various services or supplies and need a standardized method to evaluate and compare the bids received.

In conclusion, the bid tabulation sheet is a valuable tool that helps streamline the bid evaluation process and enables informed decision-making. It is essential for ensuring transparency, accountability, and fairness in the bidding process.

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What is bid tabulation sheet?

A bid tabulation sheet is a document used to compare and summarize bids submitted by different contractors for a project, allowing for a clear assessment of each bid's pricing and terms.

Who is required to file bid tabulation sheet?

Typically, the project owner or the procurement officer is required to file a bid tabulation sheet after receiving bids for a project to ensure transparency and facilitate the selection process.

How to fill out bid tabulation sheet?

To fill out a bid tabulation sheet, list the names of the bidders along with their bid amounts and key terms. Include a comparison of important aspects such as qualifications, timeline, and compliance with specifications.

What is the purpose of bid tabulation sheet?

The purpose of a bid tabulation sheet is to provide a clear and organized overview of the bids received, helping decision-makers evaluate and select the most suitable contractor for the project.

What information must be reported on bid tabulation sheet?

The information that must be reported on a bid tabulation sheet includes bidder names, bid amounts, bid submission dates, and any relevant notes on compliance or discrepancies in the proposals.