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REVISED PORT WASHINGTON BOARD OF EDUCATION Administrative Offices 100 Campus Drive Port Washington, New York 11050EXECUTIVE SESSION June 13, 2017 6:30 p.m. Paul D. Schreiber High School Library Computer

How to fill out convene an executive session

How to fill out convene an executive session

1. To convene an executive session, follow these steps:
2. Determine the need: Identify the specific purpose and agenda items that require discussion in a closed session.
3. Verify legal requirements: Consult the bylaws, governing documents, or applicable laws to ensure that convening an executive session is permitted.
4. Set the date and time: Schedule the executive session and notify the participants in advance.
5. Prepare the agenda: Outline the topics and issues to be discussed during the session.
6. Ensure confidentiality: Arrange a suitable location where the discussion will take place without interruptions or unauthorized access.
7. Invite relevant participants: Invite the individuals who are required to be present based on their roles or expertise related to the agenda items.
8. Begin the session: Start the executive session at the designated time and follow the established agenda.
9. Record the minutes: Appoint a secretary or note-taker to document the key points and decisions made during the session.
10. Adjourn the session: Wrap up the discussion, document any action items or follow-ups, and officially conclude the executive session.
11. Preserve confidentiality: Ensure that any information or discussions held during the executive session remain confidential as required by the organization's policies or applicable laws.

Who needs convene an executive session?

1. Various organizations and entities may need to convene an executive session, including but not limited to:
2. - Corporate boards of directors
3. - Government agencies
4. - Non-profit organizations
5. - Educational institutions
6. - Legal entities
7. - Any organization or group where confidential or sensitive matters need to be discussed privately and outside the scope of a regular meeting.

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What is convene an executive session?

Convening an executive session is a meeting called by the board of directors where sensitive or confidential matters are discussed privately.

Who is required to file convene an executive session?

The board of directors or governing body of an organization is required to file a convene an executive session.

How to fill out convene an executive session?

To fill out a convene an executive session, the board of directors must provide the date, time, location, and purpose of the meeting.

What is the purpose of convene an executive session?

The purpose of convene an executive session is to discuss matters that require confidentiality or privacy, such as personnel matters or legal issues.

What information must be reported on convene an executive session?

The report on a convene an executive session must include the date, time, location, attendees, purpose, and any decisions or actions taken during the meeting.