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REQUEST FOR FAX QUOTE THIS IS NOT AN ORDER Please complete and return this form with your quotationRETURN FAX NUMBER (540) 8531513 CITY OF ROANOKE Purchasing Division 215 Church Avenue, Room 202 Roanoke,
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01
To fill out a quotation, follow these steps:
02
Start by providing your information or your company's information at the top of the quotation form. This includes your name/company name, address, email, and contact number.
03
Add a unique quotation number and date to track and reference the quotation later on.
04
Next, include the recipient's information, such as their name, company name, address, and contact details.
05
Clearly state the purpose of the quotation, whether it is for a product, service, or project.
06
Itemize the products or services being quoted. Include a description, quantity, unit price, and total price for each item.
07
If applicable, provide any discounts, taxes, or additional charges that may affect the overall cost.
08
Specify the payment terms and conditions, including the accepted payment methods, due dates, and any applicable penalties for late payments.
09
Include any additional terms, such as delivery or installation details, warranty information, or special instructions.
10
Finally, conclude the quotation with a formal closing, signature, and contact information for any further inquiries or clarifications.
11
Remember to review the quotation before sending it to ensure accuracy and professionalism.

Who needs quotation may not be?

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Quotations may not be needed by everyone, but they are commonly used by:
02
- Businesses that provide products or services to customers
03
- Freelancers or independent professionals who offer their services on a project basis
04
- Contractors or suppliers who need to provide cost estimates to potential clients
05
- Sales teams or account managers who need to present pricing options to prospects
06
- Any individual or organization that requires a formal document to outline the details, costs, and terms of an offer.
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A quotation may not be a legally binding agreement.
Any party interested in providing goods or services may file a quotation.
Quotations should be filled out accurately and completely, including all relevant details and terms.
The purpose of a quotation is to provide pricing information for goods or services.
Quotations must include the price, quantity, and description of the goods or services being offered.
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