Get the free Record of Employment - Community Advocacy & Legal Centre - communitylegalcentre

The Record of Employment Q: What is a Record of Employment (ROE)? A: The ROE is the most important document in your application for EI benefits. The information in the ROE will be used by Service

How to fill out record of employment

How to fill out record of employment?

1. Obtain the necessary form: Begin by obtaining the Record of Employment (ROE) form from within your organization or by visiting the government's official website. Ensure you have the latest version of the form.
2. Provide employee information: Start filling out the ROE by entering the employee's personal information, such as their full name, address, Social Insurance Number (SIN), and date of birth, accurately and legibly.
3. Specify the reason for issuing the ROE: Indicate the reason why the employee is obtaining the ROE. This could be due to various circumstances like resignation, termination, or a leave of absence. Select the appropriate option and provide any additional details if required.
4. Enter the start and end dates of employment: Indicate the exact dates when the employee started and finished their employment period. If the employment is ongoing, record the last working day covered by the ROE.
5. Calculate insurable earnings: Determine the insurable earnings for the specific time frame mentioned in the ROE. This includes wages, salary, tips, bonuses, commissions, and any other taxable benefits. Ensure you calculate accurately to avoid discrepancies.
6. Record hours worked and insurable hours: If applicable, record the number of hours the employee worked each week and the corresponding insurable hours. This is necessary when the employee requires Employment Insurance (EI) benefits.
7. Review and validate the information: Before finalizing the ROE, thoroughly review all the entered details to ensure accuracy. Any mistakes or missing information may lead to delays in processing or incorrect benefits for the employee.
8. Sign and submit the ROE: Once you have completed the ROE form, sign it as the employer or authorized representative. Retain a copy for your records and provide the employee with their own copy. Submit the ROE to Service Canada within the designated timeframe.

Who needs record of employment?

1. Employees leaving a job: When an employee leaves their employment, whether voluntarily or involuntarily, they typically require a record of employment. This document is important for obtaining Employment Insurance benefits or for providing proof of employment history.
2. Those on a temporary leave: Employees who are on a temporary leave of absence, such as maternity or parental leave, may also need a record of employment to support their EI benefits during their absence from work.
3. Individuals applying for social assistance programs: Some social assistance programs may require applicants to provide a record of employment as part of their eligibility criteria or to determine the amount of benefits they are entitled to.
4. Workers applying for loans or mortgages: When applying for loans or mortgages, banks and financial institutions may request a record of employment to assess an individual's income stability and employment history before approving the loan.
5. Applicants for certain licenses or certifications: In some cases, individuals applying for specific licenses or certifications, such as professional designations, may need to provide a record of employment as part of the application process.

Remember, the specific requirements for obtaining a record of employment may vary based on regional regulations and individual circumstances. It is advisable to consult the appropriate government agencies or HR professionals for precise guidance in your jurisdiction.

For pdfFiller’s FAQs

What is record of employment?

Record of employment is a document that provides information on an individual's employment history.

Who is required to file record of employment?

Employers are required to file record of employment for their employees.

How to fill out record of employment?

Record of employment can be filled out electronically or manually using the required fields and information.

What is the purpose of record of employment?

The purpose of record of employment is to provide employees with information about their employment history and to assist with government programs.

What information must be reported on record of employment?

Information such as employment start and end dates, wage details, and insurable hours must be reported on record of employment.

How can I send record of employment for eSignature?

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