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Letter to Decline a Donation Request This package contains: 1. Instructions & Checklist for a Letter to Decline a Donation Request 2. Letter to Decline a Donation Request Instructions & Checklist

How to fill out how to decline a donation request politely sample form

How to fill out a donation denial letter:

1. Start by addressing the recipient. Begin the letter by addressing the individual or organization to whom you are denying the donation. Use a formal salutation such as "Dear [Recipient's Name/Crganization]."
2. Clearly state the purpose of the letter. Begin the body of the letter by explicitly stating that you are writing to inform the recipient that their donation request has been denied. Be concise and straightforward in your communication.
3. Provide a brief explanation. In a professional and respectful manner, explain the reason behind the denial. This may include factors such as budget constraints, limited resources, or a non-alignment of the recipient's goals with your organization's mission.
4. Express gratitude and empathy. Even though you are denying the donation request, it is important to convey gratitude for their interest in supporting your cause. Express appreciation for their effort and time in submitting the request. Additionally, show empathy and understanding towards their cause or purpose for seeking a donation.
5. Offer alternative options, if applicable. If your organization is open to reconsidering the request in the future or if there are other ways the recipient could contribute, politely mention those options. This enables the recipient to explore alternative avenues for involvement.
6. Close the letter professionally. Conclude the letter with a formal closing, such as "Sincerely" or "Best regards." Sign your name and include your title or position within the organization. Provide your contact information, such as a phone number or email address, so that the recipient can reach out with any questions or concerns.

Who needs a donation denial letter?

A donation denial letter may be needed by organizations or individuals who receive donation requests but are unable or choose not to fulfill them. Non-profit organizations, businesses, and even individuals who receive numerous donation requests may find it necessary to send a formal denial letter to decline certain requests. It allows them to manage expectations and maintain transparency in their decision-making process.

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