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Email Sending Secure email NHS UnclassifiedEmail Sending Secure Email Standard Operating Procedure (SOP) Prepared by: Head of Information Governance Presented to: Management of Information Date: 09/09/2015

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How to fill out email sending secure email

01

Here are the steps to fill out and send a secure email:

02

Log in to your email account using your username and password.

03

Click on the 'Compose' or 'New Email' button to start a new email.

04

In the 'To' field, enter the email address of the recipient. Make sure you have the correct email address to ensure the secure delivery of the email.

05

If you want to send the email to multiple recipients, you can either type in their email addresses separated by commas or use the 'CC' and 'BCC' fields for additional recipients.

06

Write your email message in the body field. Be sure to use clear and concise language to convey your message effectively.

07

If you want to attach any files or documents to the email, look for the 'Attach' or 'Paperclip' icon and click on it. Browse your computer or cloud storage for the file you want to attach and select it.

08

Before sending the email, it is essential to encrypt it to ensure secure transmission. Look for the encryption option or settings, which may vary depending on your email provider. Enable encryption by following the provided instructions.

09

Once you have finished composing the email and attaching any necessary files, review it to double-check for any errors or mistakes.

10

Click on the 'Send' button to send the email securely. The email will be encrypted and delivered to the recipient.

11

You may receive a notification or confirmation once the email has been successfully sent. Keep an eye out for such notifications to ensure the delivery status.

Who needs email sending secure email?

01

Anyone who values the privacy and security of their email communication needs to send secure emails. This includes individuals, businesses, government agencies, and organizations. By sending secure emails, sensitive information can be protected from unauthorized access or interception, ensuring that only the intended recipient can read and access the content. It is particularly crucial for professionals and organizations dealing with confidential information, such as financial data, legal documents, medical records, or personal client information. Additionally, individuals who have concerns about their online privacy may also opt for sending secure emails to prevent their emails from being accessed, read, or manipulated by third parties.

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