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SAFEGUARDING PERSONALLY IDENTIFIABLE INFORMATION (PIN)BEST PRACTICES000 S400.11R defines Personallnformatian as: Information about an individual that identifies, links, relates, or is unique ta, or
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01
Identify the personally identifiable information (PII) that needs to be safeguarded, such as names, addresses, social security numbers, or bank account details.
02
Implement strong access controls and security measures to protect the PII from unauthorized access. This can include using firewalls, encryption, and multi-factor authentication.
03
Train employees or individuals who handle the PII on data protection and privacy best practices, including how to identify and report any potential security breaches.
04
Regularly update and patch software systems and applications to ensure they have the latest security features and fixes.
05
Establish clear procedures and guidelines for handling and storing PII, such as limiting access to only authorized personnel and securely disposing of PII when it is no longer needed.
06
Conduct regular audits and risk assessments to identify and address any vulnerabilities in the safeguarding process.
07
Stay informed about new and emerging data protection regulations and industry standards to ensure compliance and adapt security measures as necessary.

Who needs safeguarding personally identifiable information?

01
Any organization or individual that handles and collects personally identifiable information (PII) needs to safeguard it. This includes:
02
- Healthcare providers and insurance companies
03
- Financial institutions and banks
04
- Government agencies
05
- Educational institutions
06
- Retail and e-commerce companies
07
- Online service providers
08
- Non-profit organizations
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Safeguarding personally identifiable information involves protecting sensitive data such as social security numbers, driver's license numbers, and financial information from unauthorized access or disclosure.
Any individual or organization that collects or processes personally identifiable information is required to file safeguarding measures to protect that information.
Safeguarding personally identifiable information can be filled out by implementing encryption, access controls, and security measures to prevent unauthorized access to sensitive data.
The purpose of safeguarding personally identifiable information is to protect the privacy and security of individuals whose information is being collected and processed.
Information such as the type of data collected, the security measures in place, and any breaches or incidents involving personally identifiable information must be reported on safeguarding documents.
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