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HSBC Holdings plc Shareholder Communication PolicyThis shareholder communication policy, which is set by the Board, is driven by our guiding principle of courageous integrity and the HSBC values:

How to fill out this shareholder communication policy

How to fill out this shareholder communication policy

1. Begin by identifying the purpose and scope of the shareholder communication policy.
2. Determine the target audience for the policy, such as the shareholders, board members, and relevant stakeholders.
3. Include a clear statement of the company's commitment to open and transparent communication with its shareholders.
4. Define the channels through which shareholders can communicate with the company, such as email, letters, or dedicated shareholder forums.
5. Specify the procedures and guidelines for submitting inquiries, suggestions, or concerns to the company.
6. Outline the expected timeline for the company to respond to shareholder communications.
7. Consider including provisions for protecting the confidentiality of shareholder communications, if necessary.
8. Identify the responsible department or individual within the company who will handle shareholder communications.
9. Review and revise the policy periodically to ensure it remains up to date with any changes in regulations or company practices.
10. Communicate the policy to all relevant parties, including shareholders, board members, and employees, to ensure everyone is aware of the procedures and guidelines.

Who needs this shareholder communication policy?

1. Any publicly traded company or organization with shareholders needs a shareholder communication policy.
2. This policy is particularly important for companies that aim to maintain transparency, build trust with their shareholders, and ensure effective communication.

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What is this shareholder communication policy?

This shareholder communication policy outlines the guidelines and procedures for interacting with shareholders.

Who is required to file this shareholder communication policy?

All publicly traded companies are required to file this shareholder communication policy.

How to fill out this shareholder communication policy?

The shareholder communication policy can be filled out by including details of communication channels, response times, and procedures for addressing shareholder concerns.

What is the purpose of this shareholder communication policy?

The purpose of this shareholder communication policy is to ensure transparency, accountability, and effective communication between the company and its shareholders.

What information must be reported on this shareholder communication policy?

The shareholder communication policy must include details of communication channels, response times, and procedures for addressing shareholder concerns.