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Annex. 4 PRODUCT SPECIFICATIONS AND TECHNICAL REQUIREMENTS THIS DOCUMENT IS TO PROVIDE THE OFFER ORS WITH THE PRODUCT(S) SPECIFICATIONS AND TECHNICAL REQUIREMENTS FOR THE PROCUREMENT OF COMMODITIES

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How to fill out procurement of commodities listed

01

Gather the necessary information for the procurement, such as the description of the commodities required, quantity needed, and any specific specifications or guidelines.

02

Determine the budget allocated for the procurement and ensure that it is sufficient to cover the cost of the commodities.

03

Identify potential suppliers or vendors who can provide the required commodities. This can be done through research, recommendations, or issuing a request for proposal (RFP).

04

Evaluate the proposals or bids received from the suppliers. Consider factors such as price, quality of commodities, delivery time, and supplier's reputation.

05

Select the most suitable supplier based on the evaluation and negotiate the terms and conditions of the procurement contract.

06

Finalize the procurement contract with the selected supplier, ensuring that all necessary legal and contractual requirements are met.

07

Monitor the procurement process to ensure timely delivery of the commodities as per the agreed-upon terms.

08

Receive and inspect the commodities upon delivery to ensure they meet the required specifications and quality standards.

09

Process the payment to the supplier according to the agreed-upon payment terms.

10

Maintain proper documentation of the procurement process, including contracts, invoices, and receipts, for future reference and auditing purposes.

Who needs procurement of commodities listed?

01

Organizations or businesses that require the commodities listed in the procurement.

02

Government agencies or departments that need to fulfill specific needs.

03

Non-profit organizations or charitable institutions that provide goods and services to communities in need.

04

Individuals or entities involved in large-scale projects requiring the purchase of commodities.

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