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PROCEDURE
Supplier/ Contractor DebriefingsContact OfficerPurchasing Manager, Financial Services, Ext. 1217Purpose
This procedure provides a guide for conducting fair and equitable debriefings
while
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How to fill out supplier contractor debriefings
How to fill out supplier contractor debriefings
01
To fill out supplier contractor debriefings, follow the steps below:
02
Start by gathering all the necessary information such as the supplier's or contractor's name, contact details, and any relevant documentation.
03
Begin the debriefing by stating the purpose of the meeting and setting a positive and constructive tone.
04
Provide a detailed overview of the project or contract, highlighting key milestones, objectives, and outcomes.
05
Discuss any challenges or issues encountered during the project, and explain how they were addressed or resolved.
06
Evaluate the supplier's or contractor's performance based on agreed-upon criteria such as quality, timeliness, communication, and adherence to contractual obligations.
07
Provide specific feedback on areas of improvement and suggest potential solutions for future projects.
08
Allow the supplier or contractor to ask questions or provide their perspective on the project.
09
Summarize the debriefing by reiterating the main points discussed and expressing appreciation for their participation and contribution.
10
Document the debriefing outcomes, including any action items or follow-up tasks.
11
Share the debriefing report with relevant stakeholders and keep a copy for future reference.
Who needs supplier contractor debriefings?
01
Supplier contractor debriefings are valuable for any organization or company that frequently works with external suppliers or contractors.
02
Specifically, project managers, procurement teams, and contract administrators can benefit from conducting supplier contractor debriefings.
03
By having structured debriefing sessions, organizations can evaluate the performance of their suppliers or contractors, identify areas of improvement, and strengthen future collaborations.
04
Additionally, supplier contractor debriefings can help build stronger relationships, enhance communication, and mitigate potential risks in future projects.
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What is supplier contractor debriefings?
Supplier contractor debriefings are meetings or reports held after the selection process to provide feedback to the unsuccessful bidders on why their proposal was not chosen.
Who is required to file supplier contractor debriefings?
The contracting agency or organization is typically required to provide supplier contractor debriefings to unsuccessful bidders.
How to fill out supplier contractor debriefings?
Supplier contractor debriefings are usually filled out by the procurement team or contracting officer and may include details on the evaluation process, strengths and weaknesses of the proposal, and areas for improvement.
What is the purpose of supplier contractor debriefings?
The purpose of supplier contractor debriefings is to promote transparency, provide constructive feedback to bidders, and maintain good relations with potential suppliers for future opportunities.
What information must be reported on supplier contractor debriefings?
Supplier contractor debriefings may include information on the evaluation criteria, scoring, strengths and weaknesses of the proposal, and reasons for the selection decision.
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