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FLEET REPLACEMENT PROCESS Prepared By: Craig Hamster, CPA, CIA, CMA, CFE City Auditor Randall Mahatma, CIA, CAP Senior Audit Analyst Steve Pepper, CPA, CIA Audit AnalystINTERNAL AUDIT DEPARTMENT January

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How to fill out fleet replacement process

01

Evaluate the current fleet and determine if it meets the needs of the organization.

02

Identify the vehicles that need to be replaced based on factors such as age, mileage, maintenance costs, and reliability.

03

Research and gather information about potential replacement vehicles, considering factors like fuel efficiency, safety features, and suitability for the organization's operations.

04

Create a budget for the fleet replacement process, taking into account the cost of purchasing new vehicles, potential trade-ins or sales of old vehicles, and any financing or leasing options.

05

Develop a timeline for the fleet replacement process, including key milestones and deadlines.

06

Obtain necessary approvals from management or relevant stakeholders.

07

Proceed with acquiring the new vehicles, whether through purchasing, leasing, or other means.

08

Arrange for the disposal of the old vehicles, either through trade-ins, sale, or other appropriate methods.

09

Ensure proper registration, licensing, and insurance for the new vehicles.

10

Communicate the fleet replacement process to all affected personnel and provide any necessary training on the new vehicles.

11

Establish a system for ongoing fleet management and maintenance to ensure the longevity and efficiency of the new vehicles.

Who needs fleet replacement process?

01

Any organization that relies on a fleet of vehicles for its operations may need to go through the fleet replacement process.

02

This can include businesses that provide delivery services, transportation companies, utility companies, government agencies, and more.

03

The decision to replace a fleet is typically made by management or a fleet manager who oversees the organization's vehicle operations.

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What is fleet replacement process?

The fleet replacement process is the procedure for replacing a company's vehicles with newer models to improve efficiency and performance.

Who is required to file fleet replacement process?

Fleet managers or administrators are typically required to file the fleet replacement process.

How to fill out fleet replacement process?

To fill out the fleet replacement process, you need to provide detailed information about the vehicles being replaced, the new vehicles being purchased, and the reasons for the replacement.

What is the purpose of fleet replacement process?

The purpose of the fleet replacement process is to upgrade the company's vehicle fleet to ensure optimal performance, safety, and cost-effectiveness.

What information must be reported on fleet replacement process?

Information such as the make, model, year, mileage, and condition of the current vehicles, as well as the make, model, year, and cost of the new vehicles must be reported on the fleet replacement process.

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