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UNIVERSITY OF LOUISIANA AT MONROE
POLICIES AND PROCEDURES MEMORANDUM
Title:
Effective Date:
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Cancellation Date:UNIVERSITY EMAIL POLICY
July1, 2009
OFFICE OF THE
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How to fill out university email policy
How to fill out university email policy
01
Start by reviewing the university's email policy template.
02
Understand the purpose and scope of the policy.
03
Determine the acceptable use of the university email system.
04
Specify guidelines for creating and managing email accounts.
05
Define the procedure for requesting and granting access to email accounts.
06
Establish guidelines for email security and data protection.
07
Define the rules for email retention and archiving.
08
Specify the consequences of policy violations.
09
Get input from key stakeholders, such as IT department, legal team, and university administrators, to ensure policy compliance.
10
Once all the points have been addressed, finalize and communicate the university email policy to all relevant staff, faculty, and students.
Who needs university email policy?
01
University email policy is needed for all staff, faculty, and students who have access to the university's email system.
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