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LEWISTON CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS JANUARY 10, 2012 6:00p.m. Executive Session To discuss acquisition of property of which the premature disclosure of the information would prejudice

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How to fill out executive session -to discuss

01

Identify the need for an executive session. Determine if there is a specific topic or matter that requires a private discussion.

02

Notify all relevant participants. Make sure that those who need to be present during the executive session are aware of the time, location, and purpose.

03

Conduct the executive session in a separate and secure location. Ensure that the privacy and confidentiality of the discussions are maintained.

04

Follow the agenda for the executive session. Stick to the topics that need to be discussed and avoid straying off-topic.

05

Take detailed minutes of the executive session. Document the important points discussed and any decisions made during the session.

06

Keep the discussions and decisions confidential. Executive session discussions are not meant to be shared publicly unless required by law or necessary for the organization's operations.

07

Adhere to any legal or regulatory requirements. Make sure that the executive session is conducted in compliance with any applicable laws or regulations.

Who needs executive session -to discuss?

01

Board of Directors: The board may require an executive session to discuss sensitive matters such as personnel issues, legal matters, or strategic decisions.

02

Management Team: The executive team may need an executive session to privately discuss confidential information, performance evaluations, or organizational changes.

03

Government Organizations: Government bodies may require executive sessions to discuss matters that need to be kept confidential for security or legal reasons.

04

Legal Counsel: Attorneys may request an executive session to provide legal advice or discuss privileged information without the presence of others.

05

Shareholders or Members: In certain cases, shareholders or members of an organization may request an executive session to address specific concerns or matters of importance.

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What is executive session -to discuss?

Executive session is a private meeting held by a governing body to discuss confidential or sensitive information.

Who is required to file executive session -to discuss?

The governing body or organization holding the executive session is required to file the necessary documentation.

How to fill out executive session -to discuss?

The executive session form typically includes details such as date, time, location, reason for confidentiality, and attendees.

What is the purpose of executive session -to discuss?

The purpose of executive session is to allow for candid discussions on sensitive matters without public scrutiny.

What information must be reported on executive session -to discuss?

Details such as the meeting date, participants, topics discussed, and any decisions made during the executive session must be reported.

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