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PEPS DIVISION Presentation for Dot Cooperative Inclusion Plan September 27, 2016Professional Engineering Procurement Services (PEPS)Agenda Topics 1PEPS Introduction2FY 2017 Procurement Plan Statewide3FY
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01
Start by collecting all relevant information about the individuals or entities that are involved in the PEPs division.
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Identify the specific PEPs (Politically Exposed Persons) that need to be included in the division and gather their personal and financial information.
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Create a separate division within the organization's database or internal system to store and track PEP-related data.
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Develop a standardized form or template to record the necessary details for each PEP, including their name, position, relationship, and any potential risks associated with them.
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Ensure that the division is regularly updated with the most recent information regarding PEPs, including any changes in their status or potential risks.
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Implement appropriate security measures to protect the confidentiality and integrity of the PEPs division, as this information may be sensitive and subject to regulatory requirements.
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Train relevant staff members on how to properly access and utilize the PEPs division, including ensuring that they are aware of the organization's obligations and procedures regarding PEP-related matters.
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Regularly review and audit the PEPs division to identify and address any potential issues or discrepancies in the data or processes.
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Follow any legal or regulatory requirements related to the reporting or disclosure of PEP-related information to relevant authorities, if applicable.
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Continuously monitor and assess the effectiveness of the PEPs division, making improvements and adjustments as necessary to ensure compliance and mitigate potential risks.

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PEPs division is the Personal Interest and Preferential Treatment Disclosure division where employees disclose any potential conflicts of interest.
All employees who may have conflicts of interest are required to file PEPs division.
Employees can fill out PEPs division by providing details of any personal interests or relationships that may create conflicts of interest.
The purpose of PEPs division is to ensure transparency and prevent potential conflicts of interest within the organization.
Employees must report any personal interests, relationships, or transactions that could influence their decision-making within the organization.
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