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Southampton City Council Records Review & Retention Schedule (MPP 002, version 9.003)2018Records Management Southampton City Council Page 1 of 150Southampton City Council Records Review and Retention
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Step 1: Start by gathering all the relevant records that need to be reviewed and retained.
02
Step 2: Create a standardized template for recording the necessary information from the records.
03
Step 3: Begin the review process by carefully examining each record and identifying any discrepancies or issues.
04
Step 4: Document any findings or recommendations based on the review in the designated section of the template.
05
Step 5: Store the reviewed records in a secure and organized manner, ensuring easy access for future reference or audits.
06
Step 6: Establish a retention schedule based on legal requirements or organizational policies, and ensure that records are retained for the specified period.
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Step 7: Regularly monitor and update the records review and retention process as needed to ensure compliance and efficiency.

Who needs records review amp retention?

01
Any organization or entity that deals with sensitive or important records can benefit from records review and retention.
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This includes businesses, government agencies, healthcare providers, educational institutions, financial institutions, and legal firms.
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Records review and retention helps in maintaining transparency, compliance with regulations, facilitating audits, protecting against legal risks, and ensuring efficient retrieval of information when needed.
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Records review and retention is the process of examining and storing important documents and information for a specific period of time.
Various organizations and businesses may be required to file records review and retention, depending on industry regulations and legal requirements.
Records review and retention forms can typically be filled out electronically or manually, following the instructions provided by the relevant authorities.
The purpose of records review and retention is to ensure that important information is properly documented, stored, and accessible when needed for legal or business purposes.
The information reported on records review and retention forms typically includes details about the documents being retained, the storage location, and the retention period.
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