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Subrecipient vs. Contractor Classification Checklist
The Uniform Guidance (effective December 26, 2014) implemented new definitions of Contractor (formerly called vendor)
and Subrecipient. This form
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How to fill out subrecipient vs contractor classification
How to fill out subrecipient vs contractor classification
01
Determine if the organization in question will be providing services or carrying out activities that are funded by a federal award.
02
Review the criteria for classifying a recipient as a subrecipient or a contractor. This can be found in the applicable federal regulations or guidance.
03
Consider the nature of the relationship between the pass-through entity and the organization. Subrecipients typically have more independence and are responsible for programmatic decision-making, while contractors are typically more controlled by the pass-through entity.
04
Evaluate the risks and rewards associated with the agreement. Subrecipients generally have a greater risk of loss and an opportunity for gain, while contractors typically have a fixed fee or contracted amount with limited risk and opportunity for gain.
05
Document the classification decision and reasoning for future reference.
06
Periodically review and reassess the classification as circumstances may change.
Who needs subrecipient vs contractor classification?
01
Organizations that receive federal funding and are involved in activities or services related to the federal award need to determine whether they should be classified as a subrecipient or a contractor. This is important for proper financial reporting, monitoring, and ensuring compliance with federal regulations and requirements.
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What is subrecipient vs contractor classification?
Subrecipient vs contractor classification is a determination made to distinguish between a subrecipient who receives financial assistance to carry out a specific program and a contractor who provides goods or services for the organization.
Who is required to file subrecipient vs contractor classification?
The organization receiving financial assistance is required to file the subrecipient vs contractor classification.
How to fill out subrecipient vs contractor classification?
The classification can be filled out by reviewing the agreement and nature of the relationship between the parties.
What is the purpose of subrecipient vs contractor classification?
The purpose is to ensure that funds are properly allocated and to distinguish between recipients of financial assistance and contractors.
What information must be reported on subrecipient vs contractor classification?
Information such as the nature of work, payment terms, and relationship between the parties must be reported.
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