Get the free Purchasing Card Missing bReceiptb Affidavit - Troy University

Troy University Purchasing Card Program Appendix F Purchasing Card Missing Receipt Affidavit Cardholder M/C Account Number Department Campus Location Reference Number Transaction Date Vendor/Merchant

How to fill out purchasing card missing breceiptb

How to fill out a purchasing card missing receipt?

Contact the vendor or merchant:

1. If you have lost the receipt for a purchase made with your purchasing card, start by contacting the vendor or merchant directly.
2. Provide them with all the necessary information, such as the date of purchase, the amount spent, and any other relevant details.
3. Ask if they can provide a duplicate copy of the receipt or any alternative proof of purchase.

Check your email or online account:

1. If you made the purchase online or provided your email address at the time of purchase, check your email for any electronic receipts.
2. Many vendors send digital receipts to customers, which can serve as a valid proof of purchase.

Review your credit card statement:

1. Go through your credit card statement carefully to identify the transaction in question.
2. Note down the transaction details, including the merchant name, date, and amount.
3. This information can act as a substitute for the missing receipt.

Fill out a missing receipt form:

1. If you have exhausted all possibilities and cannot obtain a duplicate receipt or alternative proof of purchase, you may need to fill out a missing receipt form.
2. Contact your bank, financial institution, or employer responsible for the purchasing card program to ask for the necessary form.
3. Provide all the required information on the form, including the details of the transaction, to the best of your recollection.

Who needs a purchasing card missing receipt?

1. Individuals who have made a purchase with a purchasing card and have lost or misplaced the receipt.
2. Employees who are part of a company's purchasing card program and need to provide proof of a purchase.
3. Organizations or financial institutions responsible for managing purchasing card programs and require documentation for auditing and accountability purposes.

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What is purchasing card missing receipt?

Purchasing card missing receipt refers to a situation where a receipt for a transaction made using a purchasing card is not available or cannot be located.

Who is required to file purchasing card missing receipt?

The cardholder or the person responsible for making the transaction using the purchasing card is required to file a report for a missing receipt.

How to fill out purchasing card missing receipt?

To fill out a purchasing card missing receipt report, the cardholder must provide details of the transaction, including the date, amount, vendor, and a valid reason for the missing receipt.

What is the purpose of purchasing card missing receipt?

The purpose of reporting a purchasing card missing receipt is to maintain transparency and accountability in financial transactions made using the purchasing card.

What information must be reported on purchasing card missing receipt?

The report for a purchasing card missing receipt must include details such as the date of the transaction, amount spent, vendor name, and a reason for the missing receipt.