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THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE NOTICE OF MEETING COUNCIL AGENDA Town Hall, 56 Queen St 6:00 p.m. Camera TIME: 6:30 p.m. Committee of the Whole to collocate: Tuesday, November 1,

How to fill out closed session items

How to fill out closed session items

1. Make sure you have a list of closed session items that need to be addressed.
2. Start by reviewing each item on the list and determine the necessary information or documents needed for each item.
3. Prepare any documents or information that will be discussed in the closed session and ensure they are readily accessible.
4. Prioritize the closed session items based on their importance or urgency.
5. Allocate sufficient time for each item to be thoroughly discussed and addressed in the closed session.
6. Follow any specific procedures or guidelines set by your organization or governing body for handling closed session items.
7. As the meeting progresses, make sure to document any decisions or actions taken for each closed session item.
8. Once all closed session items have been adequately addressed, end the closed session and resume the regular meeting.
9. Review the meeting minutes and ensure accurate documentation of the closed session items.
10. Keep the closed session items and any related documents confidential and securely stored.

Who needs closed session items?

1. Closed session items are typically needed by organizations or governing bodies that hold meetings.
2. These closed session items can include sensitive or confidential matters such as legal issues, personnel matters, contract negotiations, or strategic planning.
3. Members of the organization or governing body, such as board members, executives, or committee members, may need closed session items to discuss and make decisions on these confidential matters.
4. It is important to ensure that only authorized individuals who have a legitimate need for the closed session items are allowed access to maintain confidentiality and privacy.

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What is closed session items?

Closed session items refer to topics or discussions that are not open to the public during a meeting.

Who is required to file closed session items?

The individuals responsible for the meeting, such as the board of directors or committee members, are required to file closed session items.

How to fill out closed session items?

Closed session items should be documented clearly and accurately, detailing the topics discussed and any decisions made.

What is the purpose of closed session items?

The purpose of closed session items is to allow for confidential discussions on sensitive matters that should not be disclosed to the public.

What information must be reported on closed session items?

Closed session items should include the date of the meeting, the topics discussed, any decisions made, and the individuals present.