Get the free Sole Source Justification Form.pdf - St. Mary's County Public Schools - smcps

SOLE SOURCE JUSTIFICATION FORM St. Mary's County Public Schools Date: Requisition No.: School or Department: Contact: Vendor Name: Phone No.: Cost: $ SOLE SOURCE JUSTIFICATION (Check all entries that

How to fill out sole source justification formpdf

How to fill out sole source justification formpdf:

1. Start by downloading the sole source justification formpdf from the appropriate source, such as a government procurement website or your organization's internal portal.
2. Open the form in a PDF reader or editor that allows you to fill out and save the form electronically.
3. Begin by entering the date of the form in the designated space.
4. Provide the name and contact information of the person responsible for filling out the form, including their name, title, phone number, and email address.
5. Specify the name and address of your organization or agency that requires the sole source acquisition.
6. Describe the goods or services that are being sought as a sole source acquisition. Provide detailed information about what is being procured, including any technical specifications or unique features that make it necessary to use a sole source.
7. Explain why a sole source acquisition is necessary. Justify why the goods or services cannot be obtained through a competitive bidding process and outline any specific reasons or circumstances that require a sole source.
8. If applicable, provide any supporting documentation that supports your justification for a sole source acquisition. This may include contracts with other vendors that were explored but found to be unsuitable, or technical specifications that demonstrate why the sole source is necessary.
9. Include any additional information or notes that may be relevant to the sole source justification.
10. Once you have filled out all the required sections of the form, carefully review all the information to ensure accuracy and completeness. Make any necessary edits or corrections before saving and submitting the form.

Who needs sole source justification formpdf?

1. Organizations or agencies that require goods or services that cannot be obtained through a competitive bidding process.
2. Procurement professionals or those responsible for acquiring goods or services for their organization.
3. Government agencies or departments that follow specific regulations or policies regarding sole source acquisitions.

Please note that the process of filling out a sole source justification form may vary depending on the specific form and requirements of your organization or jurisdiction. Be sure to consult any guidelines or instructions provided with the form to ensure compliance.

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What is sole source justification formpdf?

Sole source justification form is a document used to explain why a particular vendor was chosen for a contract when there are no other viable options available.

Who is required to file sole source justification formpdf?

Government agencies and organizations that are subject to procurement regulations are typically required to file a sole source justification form when selecting a vendor without a competitive bid process.

How to fill out sole source justification formpdf?

To fill out a sole source justification form, you must provide detailed information on why the selected vendor is the only option available and justify why a competitive bidding process was not feasible.

What is the purpose of sole source justification formpdf?

The purpose of a sole source justification form is to provide transparency in the procurement process and ensure that contracts are awarded fairly and in compliance with regulations.

What information must be reported on sole source justification formpdf?

Information that must be reported on a sole source justification form includes details on the vendor selected, the reason for selecting them, and any documentation supporting the decision.