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MINUTES OF THE 14th TAG MEDICAL AID SCHEME ANNUAL GENERAL MEETING HELD ON THURSDAY, 12 JUNE 2013 AT 11H00 IN THE AUDITORIUM, STANLEY LEWIS Center, VOORTREKKER ROAD, PROW EAST PRESENT Board of Trustees
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How to fill out draft AGM minutes:

01
Start by including the name of the organization, the date, and the location of the Annual General Meeting (AGM).
02
Begin the meeting minutes with a statement indicating that the meeting was held and the purpose of the meeting.
03
Include a list of attendees, noting the names of all board members present, as well as any other individuals who participated in the meeting.
04
Record the minutes in a chronological order, summarizing the key discussions, decisions, and actions taken during the AGM. Be clear and concise in your descriptions, using bullet points or numbered lists to make the information easily readable.
05
Document any motions that were proposed and voted on during the meeting. Include the names of the individuals who made the motions and whether they were carried or rejected.
06
Note any matters that were raised for future consideration or follow-up. This could include tasks assigned to specific individuals or committees.
07
Incorporate any reports or presentations that were given during the AGM. Summarize the main points discussed and any conclusions or recommendations made.
08
Conclude the draft minutes with a summary of any other important information discussed during the meeting, such as upcoming events or announcements.
09
After drafting the minutes, review them for accuracy and clarity. Make any necessary edits before distributing them to the board members for review and approval.
10
Once approved, the finalized minutes should be signed and dated by the chairperson or secretary at the next board meeting.

Who needs draft AGM minutes:

01
Organizations that hold an Annual General Meeting (AGM) are required to keep official minutes as a record of the proceedings.
02
Board members and key stakeholders who were unable to attend the AGM rely on the draft minutes to stay informed about the discussions, decisions, and actions taken during the meeting.
03
The draft AGM minutes serve as a legal document that can be referred to in the future to validate the decisions made and to ensure compliance with corporate governance requirements.
04
Draft AGM minutes may also be required by external auditors, government authorities, or other regulatory bodies as part of their review or compliance processes.
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Draft AGM minutes are the preliminary record of discussions, decisions, and resolutions made during an Annual General Meeting.
The company secretary or a designated individual is responsible for preparing and filing draft AGM minutes.
Draft AGM minutes should include details such as date, time, location of the meeting, list of attendees, agenda items discussed, decisions made, and resolutions passed.
The purpose of draft AGM minutes is to document the proceedings of the meeting accurately and ensure compliance with legal requirements.
Draft AGM minutes must accurately reflect the discussions, decisions, and resolutions made during the meeting.
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