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COUNTY & DISTRICT CLERKS OFFICE SOMERVILLE COUNTY OPEN RECORDS REQUEST FORM REQUESTS MAY BE MADE IN WRITING AS LISTED DURING NORMAL BUSINESS HOURS (8:00AM TO 5:00PM, MONDAY THROUGH FRIDAY.)IN PERSON:BY
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How to fill out open records request

01
To fill out an open records request, follow these steps:
02
Identify the government agency or organization you want to request records from.
03
Locate the contact information for the agency's public records officer or the designated point of contact.
04
Gather the necessary information and details about the records you are seeking, such as specific dates, names, or keywords.
05
Write a formal letter or email addressed to the public records officer, stating your request for access to specific records.
06
Clearly describe the records you are requesting and provide any relevant details that can help the agency locate the records more easily.
07
Include your contact information, such as your name, address, phone number, and email, in case the agency needs to reach you for clarification or additional information.
08
Submit your request via mail, email, or through an online portal if the agency provides one.
09
Follow up with the agency if you do not receive a response within the designated time frame specified by the open records law in your jurisdiction.
10
Review the agency's response and any provided records. If necessary, you may need to appeal or follow additional procedures to obtain the desired records.

Who needs open records request?

01
Open records requests are typically made by individuals or organizations seeking access to public records held by government agencies or any organization subject to open records laws.
02
Common examples of entities that may need open records requests include journalists, researchers, attorneys, activists, businesses, and members of the general public.
03
Anyone who wants to obtain information or documents that are considered public records can utilize the open records request process.
04
The purpose of these requests can vary, ranging from obtaining government data for research purposes, reviewing financial records for investigative journalism, or accessing documents related to a legal matter.
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An open records request is a formal request to access government records or information.
Anyone can file an open records request to access government records or information.
To fill out an open records request, you typically need to provide your contact information, specify the records you are requesting, and submit the request to the appropriate government agency.
The purpose of an open records request is to promote transparency and accountability in government by allowing the public to access information and records.
The information requested on an open records request may vary, but typically includes details such as the type of records being requested, the reason for the request, and the requester's contact information.
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