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City of Grand Prevailing Hall 317 College Street Grand Prairie, TexasMeeting Agenda Final Planning and Zoning Commission Monday, March 5, 20185:30 City Hall, Briefing Robocall to Order Commissioner
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How to fill out call to order
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Start by addressing the meeting participants and state your name as the facilitator.
02
Introduce the purpose of the call to order, whether it's a regular meeting, emergency meeting, or special event.
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Review the agenda or meeting outline, emphasizing the key topics that will be discussed.
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Invite participants to ask any questions or make clarifications before proceeding.
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Initiate the call to order by stating 'I now call this meeting to order'.
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Begin with the first item on the agenda and give each participant an opportunity to speak or present their reports.
07
Ensure that everyone follows the meeting rules and guidelines, such as speaking order and time limits.
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Take note of any decisions, action items, or important discussions during the meeting.
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Move through the agenda smoothly, addressing each item and allowing sufficient time for discussion and decision-making.
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Close the call to order by summarizing the key points discussed and thanking the participants for their time and contribution.
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Adjourn the meeting and set the date for the next meeting if applicable.
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What is call to order?
A call to order is a formal announcement to begin a meeting or session.
Who is required to file call to order?
The person presiding over the meeting is usually required to make the call to order.
How to fill out call to order?
Simply announce the meeting has begun and proceed with the agenda items.
What is the purpose of call to order?
The purpose is to officially start the meeting and establish order.
What information must be reported on call to order?
No specific information needs to be reported, just the announcement to start the meeting.
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