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Attachment 2: Request for Sole Source Memo Format DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1. Contracting Activity: Department of Veterans

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How to fill out request for sole source

01

To fill out a request for sole source, follow these steps:

02

Start by identifying and providing a detailed description of the product or service you require.

03

Explain why this specific product or service is essential for your project or organization.

04

Justify why no other alternatives or sources can fulfill your requirements adequately.

05

Clearly state the scope and duration of the contract or agreement you are seeking.

06

Provide any relevant documentation, research, or market analysis supporting your request.

07

Include the estimated cost of the sole source product or service, along with any relevant cost comparisons.

08

Specify the intended sole source provider, explaining why they are the only suitable option.

09

Address any potential conflicts of interest or concerns related to choosing a sole source provider.

10

Ensure all necessary signatures and approvals are obtained before submitting the request.

11

Double-check all completed sections and attachments for accuracy and completeness.

12

Submit the request to the appropriate department or authority as per your organization's procedures.

13

Remember to follow any additional guidelines or regulations set by your organization or governing body.

Who needs request for sole source?

01

A request for sole source is typically needed by organizations or individuals who require a specific product or service that is not readily available from multiple sources. This could include government agencies seeking specialized equipment, research institutions requiring unique materials, or businesses needing proprietary software. Anyone who can justify the necessity, unavailability, and suitability of a sole source product or service may need to submit such a request.

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What is request for sole source?

A request for sole source is a procurement method used when there is only one known source that can provide the goods or services needed.

Who is required to file request for sole source?

The contracting agency or organization in need of the goods or services is required to file a request for sole source.

How to fill out request for sole source?

The request for sole source should be filled out with detailed justification for why only one source can meet the requirements, along with any supporting documentation.

What is the purpose of request for sole source?

The purpose of a request for sole source is to streamline the procurement process when it is determined that there is only one viable source for the goods or services needed.

What information must be reported on request for sole source?

The request for sole source must include a description of the goods or services needed, reasoning for the sole source determination, and any relevant supporting documentation.

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