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Travel Reimbursement PolicyPurpose
This policy is intended to assist you when filing for travel. As every travelers' situation is
unique, please refer to the universities travel page (https://cfo.asu.edu/fstravel)
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How to fill out travel and expense policy
How to fill out travel and expense policy
01
Read the travel and expense policy carefully to understand the rules and guidelines.
02
Fill out your personal information including your name, employee ID, and contact details.
03
Write the purpose of your travel and the dates you will be traveling.
04
Provide details of your transportation arrangements such as flight or train information.
05
Include information about your accommodation, such as hotel name and address.
06
If you will be renting a car, mention the car rental company and provide the reservation details.
07
Document the estimated expenses for flights, accommodation, transportation, meals, and other applicable expenses.
08
Review any specific policies regarding expense reimbursement and make sure your expenses comply with the guidelines.
09
Sign and date the policy to acknowledge that you have read and understood it.
10
Submit the filled-out travel and expense policy to the relevant department for approval.
Who needs travel and expense policy?
01
Employees who frequently travel for work or have business-related expenses.
02
Companies and organizations that want to control and track travel expenses.
03
Managers and supervisors who need to review and approve travel and expense requests.
04
Finance and accounting departments responsible for processing expense reimbursements.
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