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1375 E Wood field Road #530 Schaumburg, IL 60173 (800) 3236439 Fax (847) 6190240 www.hemispheretravel.comHEMISPHERE EDUCATIONAL TRAVEL PARTICIPANT TOUR PACKET: Dear Cultural Vistas Tour Participant: We
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01
Start by gathering all the necessary documents for the participant tour packet, including passport copies, medical history forms, emergency contact information, and travel insurance details.
02
Organize the documents in a logical order, ensuring that they are easily accessible and well-labeled.
03
Provide clear instructions to the participant on how to complete any required forms or questionnaires included in the tour packet.
04
Double-check the participant's information for accuracy and completeness before finalizing the packet.
05
Once the tour packet is fully filled out, make copies of all the documents for backup purposes.
06
Deliver the participant tour packet to the intended recipient by mail or in person, ensuring that it reaches them well in advance of the tour start date.
07
Communicate with the participant to address any questions or concerns they may have regarding the tour packet.

Who needs participant tour packet?

01
Any individual who will be participating in the tour or travel program will need a participant tour packet.
02
This includes tour participants, group members, students, or any other individuals who will be actively engaging in the tour activities.
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Participant tour packet is a set of documents and information provided by participants in a tour group.
The tour organizer or tour operator is required to file the participant tour packet.
Participants can fill out the packet by providing their personal information, travel itinerary, emergency contacts, and any relevant medical information.
The purpose of participant tour packet is to ensure that the tour organizer has all necessary information about the participants to facilitate a smooth and safe trip.
Information such as participant names, passport numbers, contact information, travel dates, and any special requirements or restrictions must be reported on the participant tour packet.
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