Get the free Exhibitor Function Space Request Form - RSNA

104th Scientific Assembly and Annual Meeting McCormick Place, ChicagoExhibitor Function Space GuidelinesDeadline: November 9, 2018It is the exhibiting companies responsibility to distribute copies

How to fill out exhibitor function space request

How to fill out exhibitor function space request

1. Begin by gathering information about the exhibition or event you are attending. Find out the deadline for submitting exhibitor function space requests, the size and layout of the available spaces, and any specific requirements or restrictions.
2. Determine the specific needs and requirements of your company or organization. Consider the size of your booth, the number of staff members who will be present, any special equipment or displays you require, and any specific location preferences.
3. Fill out the exhibitor function space request form provided by the event organizer. This form may typically include sections for basic contact information, company description, booth size and layout preferences, electrical and internet requirements, and additional services or amenities needed.
4. Provide accurate and detailed information in the form. Ensure that all contact information is correct, as this will be used for communication purposes. Clearly describe your company and its products or services, as well as any unique features or special requests for your booth.
5. Specify your preferred booth size and layout in the form, based on your specific needs and the available options. If possible, prioritize your choices by indicating first, second, and third preferences.
6. Clearly outline any electrical and internet requirements for your booth. Specify the number and type of electrical outlets needed, any special voltage requirements, and any internet connectivity needs. Be as specific as possible to ensure that you have the necessary infrastructure for your booth.
7. Consider any additional services or amenities that you may require. This could include additional furniture, signage, lighting, or audiovisual equipment. Clearly indicate your needs in the form to ensure appropriate arrangements can be made.
8. Review the completed exhibitor function space request form for accuracy and completeness. Double-check all information provided before submitting the form to avoid any errors or omissions that may cause issues later on.
9. Submit the exhibitor function space request form before the deadline specified by the event organizer. Ensure that you receive a confirmation of submission or keep a copy of the completed form for your records.
10. Follow up with the event organizer if you have not received a confirmation or response within a reasonable time frame. This will ensure that your exhibitor function space request has been received and is being processed.
11. Once your exhibitor function space request has been approved, make any necessary preparations for your booth setup. Coordinate with the event organizer regarding move-in and move-out times, access to utilities, and any specific rules or regulations that may apply.
12. On the day of the event, arrive early to set up and decorate your booth according to your approved exhibitor function space. Make sure all necessary equipment, displays, signage, and promotional materials are in place before the exhibition or event begins.
13. During the event, ensure that your booth is properly staffed at all times. Engage with visitors and potential customers, answer inquiries, and promote your products or services effectively.
14. At the end of the event, dismantle your booth and clean up your exhibitor function space as required. Follow any specific instructions provided by the event organizer for move-out and booth tear-down.
15. Finally, gather any feedback or insights from your experience with the exhibitor function space. This will help you improve future participation and make the most of your investment.

Who needs exhibitor function space request?

1. Exhibitors who are participating in trade shows, exhibitions, conferences, or similar events need exhibitor function space requests.
2. Businesses or organizations that want to showcase their products or services, engage with potential customers, and generate leads or sales can benefit from submitting exhibitor function space requests.
3. Event organizers, trade associations, or exhibition management companies may require exhibitor function space requests to effectively allocate and organize the available exhibition space.
4. Exhibitors who want to have a designated area or booth during an event, allowing them to set up their displays, showcase products, and interact with visitors or potential clients, should submit exhibitor function space requests.

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