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Office of the Chief of Police David Smetana TO:Requesters of Police Records (Traffic Crash Reports, Incident Reports, etc.)FROM:David Smetana, Chief of Police RE:Federal Drivers Privacy Protection
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How to fill out public records requests

01
Start by identifying the specific public records you are interested in obtaining.
02
Research the state or local government agency that holds the desired records.
03
Find out the contact information for the agency's public records officer.
04
Write a clear and concise request detailing the specific records you want to access.
05
Include your name, contact information, and preferred method of receiving the records (e.g., email or physical copy).
06
Submit your request to the public records officer either by mail, email, or through the agency's online portal if available.
07
Keep a copy of your request for your records.
08
Wait for the agency to respond within the specified time frame (typically within a few days to a few weeks).
09
If the agency denies your request or redacts certain information, you can consider appealing the decision.
10
Once you receive the requested records, review them carefully and determine if any further action is necessary.

Who needs public records requests?

01
Public records requests can be made by anyone, including individuals, journalists, researchers, government watchdog organizations, and legal professionals.
02
These requests are used to obtain information that is generated or held by state or local government agencies, such as government contracts, meeting minutes, employee salaries, environmental reports, and more.
03
People who are interested in transparency, accountability, or have specific information needs related to government activities are the ones who usually need to make public records requests.
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Public records requests are formal requests to obtain information from government agencies or organizations that are required to disclose certain records under public records laws.
Anyone can file a public records request, including individuals, organizations, and journalists.
To fill out a public records request, you typically need to submit a written request to the relevant government agency or organization, specifying the records you are seeking.
The purpose of public records requests is to promote transparency and accountability in government by allowing the public to access information that is not confidential or sensitive.
Public records requests must include specific details about the requested records, such as the date range, subject matter, and any relevant keywords.
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