Get the free Public Records Request Log - Oregon Secretary of State - Oregon.gov

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How to fill out public records request log

01

Start by gathering all the necessary information for the public records request log, such as the date of the request, the name of the requester, and their contact information.

02

Create a table or spreadsheet to organize the information. The columns should include the date, requester's name, contact information, description of the request, and status of the request.

03

For each request received, fill in the corresponding fields in the log. Make sure to include a unique identification number for each request to track them easily.

04

Keep the log updated regularly. Record any actions taken or progress made on each request, such as whether the records have been provided, denied, or are still in the process of being collected.

05

If there are any follow-up actions or communications regarding a particular request, make sure to document them in the log as well.

06

Maintain confidentiality and security of the log by protecting access to it. Only authorized personnel should have access to the log and any sensitive information contained within it.

Who needs public records request log?

01

Public agencies and organizations that handle public records requests need a public records request log.

02

This includes government agencies, educational institutions, healthcare organizations, non-profit organizations, and any other entity that receives and processes public records requests.

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