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BID PACKAGE PART II Forms for Contract Execution (FOR MAINTENANCE CONTRACTS UNDER 150K) Executive Order 481 Executive Order 504 (2 pages) Maintenance Owner Contractor Agreement (3 pages) Payment Bond
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Start by gathering all necessary information about the maintenance contract, such as the scope of work, duration, and any specific requirements or terms.
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03
Ensure that all parties involved, including the service provider and the client, are in agreement with the terms and conditions stated in the contract.
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Fill out the necessary sections of the contract, providing accurate and detailed information. Include any relevant attachments or supporting documents as required.
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Review the completed contract to ensure accuracy and clarity. Double-check all the entered information, including dates, figures, and names.
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Obtain signatures from both parties involved in the contract. This can be done physically or electronically, depending on the agreed-upon method.
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Make copies of the signed contract for all parties to keep for their records. Ensure that each party receives a copy of the fully executed contract.
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Store the contract in a safe and easily accessible location for future reference.
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Monitor and track the performance of the maintenance contract throughout its duration, keeping record of any changes, updates, or issues that may arise.
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Renew or terminate the contract as per the agreed-upon terms and conditions, ensuring proper communication and documentation.
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Maintenance contracts can be beneficial for various individuals and organizations, including:
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- Contractors or subcontractors who want to establish maintenance commitments and obligations as part of their construction or renovation projects.
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