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FACULTY/STAFF POLICIES AND PROCEDURES MANUAL 06:19:00 Page: 3 Standard Litigation Hold Notice Letter TAR Guideline G075 / Appendix A To: From: Date: RE: LITIGATION HOLD NOTICE LETTER: Notice to Preserve

How to fill out standard litigation hold notice

How to fill out standard litigation hold notice:

1. Begin by clearly stating the title of the document as "Standard Litigation Hold Notice."
2. Include the name and contact information of the party issuing the notice, such as the plaintiff, defense counsel, or the court.
3. Clearly identify the case name and number, including any specific court jurisdiction if applicable.
4. Specify the date on which the litigation hold notice is being issued.
5. Address the intended recipients of the notice, including all relevant parties involved in the litigation, such as employees, agents, and custodians of relevant information.
6. Provide a detailed explanation of the obligation to preserve all potentially relevant documents and electronically stored information (ESI).
7. Highlight the scope of the litigation hold, including the types of documents and ESI that must be preserved, such as emails, memos, reports, databases, or any other pertinent records.
8. Emphasize the importance of preventing any alteration, deletion, or destruction of potentially relevant information.
9. Clearly state the consequences of non-compliance with the litigation hold, such as contempt of court, adverse inference instructions, or other potential sanctions.
10. Provide specific instructions on how to handle the preservation of documents and ESI, including any necessary steps to ensure their integrity and prevent loss or destruction.
11. Encourage recipients to seek legal advice if they have any questions or concerns regarding their obligations under the litigation hold notice.
12. Close the notice with appropriate contact information for further inquiries or clarifications.

Who needs standard litigation hold notice?

1. Parties involved in a legal dispute that may lead to litigation.
2. Plaintiff and defense attorneys representing their respective clients.
3. Employees, agents, and custodians of information who possess potentially relevant documents or ESI.
4. Any individual or entity with control over potentially relevant evidence that could be subject to discovery in the litigation.
5. Organizations that want to ensure compliance with their legal obligations and prevent spoliation of evidence.

For pdfFiller’s FAQs

What is standard litigation hold notice?

A standard litigation hold notice is a legal document that instructs parties to preserve all relevant information and documents related to a legal matter.

Who is required to file standard litigation hold notice?

Typically, legal counsel representing a party involved in a legal matter is responsible for filing the standard litigation hold notice.

How to fill out standard litigation hold notice?

Standard litigation hold notices are typically filled out by legal professionals and require detailed information about the case, the parties involved, and the information to be preserved.

What is the purpose of standard litigation hold notice?

The purpose of a standard litigation hold notice is to ensure that all relevant information and documents are preserved and not destroyed or altered during the legal proceedings.

What information must be reported on standard litigation hold notice?

Standard litigation hold notices typically require information about the case, the parties involved, the type of information to be preserved, and any relevant deadlines.

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