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PRIVILEGED and CONFIDENTIAL PEER REVIEW Code of Virginia 8.01581.171891 Preston White Drive Reston, VA 20191 HIPAA BUSINESS ASSOCIATE AGREEMENT DOSE INDEX REGISTRY PILOT This Business Associate Agreement
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01
Obtain a copy of the business associate agreement template from the appropriate source.
02
Familiarize yourself with the terms and requirements outlined in the agreement.
03
Gather all necessary information about your organization and the business associate you are entering into the agreement with.
04
Fill out the agreement step by step, providing accurate and complete information.
05
Review the filled-out agreement for any errors or missing details.
06
Make any necessary revisions or additions to ensure compliance with relevant laws and regulations.
07
Seek legal advice if needed to ensure the agreement is legally binding and protects your organization's interests.
08
Sign and date the agreement, and provide a copy to the concerned business associate.

Who needs business associate agreement?

01
Businesses or organizations that handle protected health information (PHI) and work with third-party vendors, contractors, or service providers who may have access to PHI need a business associate agreement.
02
These include healthcare providers, health plans, healthcare clearinghouses, and any other entity that performs functions or services on behalf of a covered entity involving the use or disclosure of PHI.
03
Examples of potential business associates include medical billing companies, cloud storage providers, IT support companies, and transcription services.
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A business associate agreement is a contract between a covered entity and a business associate that outlines the responsibilities of the business associate in protecting the privacy and security of protected health information (PHI).
Covered entities, such as healthcare providers, health plans, and healthcare clearinghouses, are required to have business associate agreements in place with their business associates.
A business associate agreement can be filled out by including all required information, such as the names of the covered entity and business associate, the obligations of the business associate, and the terms of the agreement.
The purpose of a business associate agreement is to ensure that business associates understand and comply with HIPAA regulations when handling PHI on behalf of covered entities.
A business associate agreement must include details about the responsibilities of the business associate in protecting PHI, the permitted uses and disclosures of PHI, and the requirements for complying with HIPAA regulations.
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