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TRUST WIDE DOCUMENTDOCUMENT TITLE:Subject Access Request PolicyDOCUMENT NUMBER:ELT/C134 V2.0DOCUMENT REPLACEMENT/ C134 V1.0LEAD EXECUTIVE DIRECTOR of Finance/ COAUTHOR(S):Information Governance Lead

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How to fill out subject access request policy

01

Obtain a copy of the subject access request policy template or create your own.

02

Review relevant laws and regulations to ensure compliance.

03

Determine the purpose of the subject access request policy.

04

Identify the types of personal data that may be requested under the policy.

05

Specify the procedure for submitting a subject access request, including the required information and format.

06

Outline the timeline for responding to subject access requests.

07

Describe the process for verifying the identity of the requester.

08

Include information on any fees that may apply for processing subject access requests.

09

Outline the steps for conducting a thorough search for requested personal data.

10

Detail the criteria for determining whether to disclose or withhold certain personal data.

11

Address the rights of the data subject regarding rectification or erasure of their personal data.

12

Specify any exemptions or limitations to the subject access request policy.

13

Include contact information for the designated data protection officer or responsible party.

14

Review and revise the subject access request policy regularly to ensure compliance with changes in laws or regulations.

Who needs subject access request policy?

01

Any organization or entity that collects, stores, and processes personal data of individuals needs a subject access request policy. This includes businesses, government agencies, non-profit organizations, educational institutions, healthcare providers, and other entities that handle personal data. Having a subject access request policy helps ensure compliance with data protection laws and regulations, promotes transparency, and protects the rights of data subjects.

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What is subject access request policy?

Subject access request policy is a set of guidelines and procedures that outline how individuals can request access to their personal data held by an organization.

Who is required to file subject access request policy?

Any organization that collects and processes personal data of individuals is required to have a subject access request policy.

How to fill out subject access request policy?

To fill out a subject access request policy, an organization can outline the steps for individuals to submit a request, the process for verifying the identity of the requester, and the timelines for responding to requests.

What is the purpose of subject access request policy?

The purpose of a subject access request policy is to ensure transparency and accountability in how an organization collects, processes, and stores personal data of individuals.

What information must be reported on subject access request policy?

Information that must be reported on a subject access request policy includes the steps for submitting a request, the timeframe for responding to requests, the process for verifying the identity of the requester, and the contact information for submitting requests.

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