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JUSTIFICATION AND APPROVAL FOR ALLOWING AWARD OF CONTRACT WITHOUT COMPETITION (Section A must be completed by the User Department and then submitted to the Department of Purchasing & Contract Compliance)SECTION
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How to fill out justification and approval for

01
To fill out a justification and approval form, follow these steps:
02
Start by providing the title and date of the form.
03
Write a brief background explaining the need for the justification and approval. Include details such as the project description, scope, objectives, and any relevant background information.
04
Clearly state the reason for the justification and approval, such as the need for a sole source procurement, urgency, or unique specifications.
05
Provide a detailed cost estimate, including a breakdown of expenses and justification for each expense.
06
Explain any alternatives considered and why they were rejected in favor of the proposed solution.
07
Include any supporting documents or references that validate the need for the justification and approval.
08
Obtain the necessary signatures from authorized personnel, such as the approving authority or the contracting officer.
09
Submit the completed justification and approval form to the appropriate department for further processing and review.

Who needs justification and approval for?

01
Various individuals or entities may require justification and approval, including:
02
- Government agencies or departments that need to justify the procurement of goods or services.
03
- Contractors or suppliers who need to justify their pricing or proposed solution.
04
- Project managers or team leaders who need to seek approval for project deviations or additional expenses.
05
- Budget controllers or finance personnel who need to justify and secure funding for specific activities.
06
- Any individual or organization involved in a decision-making process that requires a thorough justification and approval.
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Justification and approval is used to authorize certain types of contracts when full and open competition is not feasible.
Contracting officers are required to file justification and approval for certain types of contracts.
Justification and approval can be filled out by providing detailed explanations and supporting documentation for why full and open competition is not feasible.
The purpose of justification and approval is to ensure that taxpayer funds are spent efficiently and effectively on contracts.
Justification and approval must include details on the market research conducted, the rationale for the contract type selected, and any potential conflicts of interest.
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