Get the free Community Use of School Facilities - Coquitlam School District

Administrative Procedure 562COMMUNITY USE OF SCHOOL FACILITIES Background The District will make school buildings available to the community at times when they are not being used for programs offered

How to fill out community use of school

How to fill out community use of school

1. To fill out community use of school, follow these steps:
2. Obtain a copy of the community use of school form from the school administration office.
3. Read the instructions carefully to understand the requirements and guidelines for using the school facilities.
4. Fill out the form with accurate and complete information. Provide details about the event or activity you intend to organize, including the date, time, purpose, and estimated number of participants.
5. Identify the specific areas or facilities in the school that you would like to use. Indicate any additional equipment or resources you may require.
6. If applicable, provide proof of insurance coverage and any necessary certifications or permits.
7. Submit the completed form to the school administration office within the specified time period. Be sure to comply with any deadlines or scheduling procedures mentioned in the instructions.
8. Await approval from the school authorities. They will review your application and inform you if it has been accepted or if any revisions are required.
9. Upon approval, make arrangements for accessing the school premises on the scheduled date and time. Coordinate with the school staff regarding key pick-up, security measures, and any specific instructions or restrictions.
10. After the event or activity, ensure that the school facilities are left in a clean and orderly condition. Follow any additional guidelines or procedures provided by the school administration regarding post-use responsibilities.
11. Remember to maintain open communication with the school administration throughout the process to address any queries or concerns.
12. Note: The exact steps and requirements may vary depending on the specific school and district policies. It is recommended to refer to the official guidelines and instructions provided by your local educational authorities.

Who needs community use of school?

1. Community use of school may be needed by various individuals, organizations, or groups, including but not limited to:
2. - Non-profit organizations or community groups organizing events or programs for the local community.
3. - Sports teams or clubs requiring access to school sports facilities for practice sessions or competitions.
4. - Educational institutions or trainers conducting workshops, seminars, or classes in collaboration with the school.
5. - Parent-teacher associations or school-related committees planning meetings or special events.
6. - Local government or municipal organizations organizing community services or outreach programs.
7. - Cultural or arts organizations seeking venues for performances, rehearsals, or exhibitions.
8. - Individuals or groups organizing fundraising activities or charity events.
9. Community use of school provides a valuable opportunity for various entities to utilize the school facilities and resources for the betterment and enrichment of the community.

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What is community use of school?

Community use of school refers to the practice of allowing outside groups or individuals to use school facilities for various activities or events outside of normal school hours.

Who is required to file community use of school?

Any group or individual who wishes to use school facilities for non-school related activities is required to file for community use of school.

How to fill out community use of school?

To fill out community use of school, individuals or groups must contact the school administration or facility management office to request and complete the necessary forms and agreements.

What is the purpose of community use of school?

The purpose of community use of school is to allow the public or outside groups to utilize school facilities for educational, recreational, cultural, or community events.

What information must be reported on community use of school?

Information that must be reported on community use of school includes the name of the group or individual using the facility, the purpose of the use, dates and times of use, and any fees or agreements associated with the use.