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APPENDIX H Item: Sole Source Purchase Resolution of Prevent Blindness North Carolina products for Preschool Special Education and Child Find Dept.: Special Education & Related Services Background/Historical
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How to fill out item sole source purchase
How to fill out item sole source purchase:
01
Start by gathering all the necessary information regarding the product or service you intend to purchase. This may include the item description, quantity, pricing, and any additional specifications.
02
Determine if the item is truly a sole source purchase, meaning it is only available from one provider or manufacturer. If it is, proceed with the following steps.
03
Obtain the sole source justification form or document from your organization's procurement department. This form will typically require you to explain why the item is a sole source, providing justification based on factors such as unique specifications, proprietary technology, or patent restrictions.
04
Complete the form by providing accurate and detailed information. Be sure to include any supporting documentation or evidence that demonstrates why the item is a sole source purchase and cannot be obtained from other suppliers.
05
If necessary, consult with the appropriate individuals within your organization, such as supervisors or procurement professionals, to ensure the accuracy and completeness of the form.
06
Submit the completed sole source justification form to the designated authority within your organization responsible for approving such purchases. This may be a procurement manager, purchasing department, or executive authority, depending on your organization's hierarchy.
07
Follow up on the status of your request to ensure it is being processed and reviewed in a timely manner.
08
Once approved, proceed with the purchasing process according to your organization's procurement policies and procedures.
Who needs item sole source purchase?
01
Organizations or individuals who require a specific product or service that is not readily available from multiple suppliers or manufacturers.
02
Those who have determined that the item in question has unique specifications, proprietary technology, or patent restrictions, making it necessary to acquire it from a sole source provider.
03
Individuals responsible for procurement within an organization, who are tasked with obtaining goods or services through a transparent and compliant purchasing process.
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What is item sole source purchase?
Item sole source purchase is a procurement method in which a particular item is only available from one supplier or manufacturer.
Who is required to file item sole source purchase?
Government agencies or organizations that are subject to procurement regulations may be required to file item sole source purchases.
How to fill out item sole source purchase?
To fill out an item sole source purchase, one should provide detailed information about the item, the supplier, the reason for sole sourcing, and any relevant supporting documents.
What is the purpose of item sole source purchase?
The purpose of item sole source purchase is to streamline procurement processes for unique or specialized items that are only available from a single source.
What information must be reported on item sole source purchase?
Information such as the item description, supplier details, justification for sole sourcing, and approval signatures must be reported on item sole source purchase.
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