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City Government of ParaaqueBIDDING DOCUMENTSPROCUREMENT OF INSTRUCTIONAL MATERIALS FOR THE LOCAL SCHOOL BOARDFifth Edition August 2016TABLE OF CONTENTS SECTION I. INVITATION TO BID ............................................................................3
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How to fill out procurement of instructional materials
How to fill out procurement of instructional materials
01
Gather all necessary information such as the quantity and type of instructional materials needed.
02
Research potential suppliers or vendors who can provide the required instructional materials.
03
Compare the pricing, quality, and delivery terms of different suppliers.
04
Create a procurement plan or strategy outlining the steps and timeline for acquiring the materials.
05
Prepare a formal request for quotation or proposal to the chosen suppliers.
06
Review the received quotations or proposals and select the most suitable supplier based on the criteria.
07
Negotiate the terms, pricing, and delivery schedule with the selected supplier.
08
Obtain necessary approvals or clearances from the relevant authorities or departments.
09
Create a purchase order or contract with the agreed terms and conditions.
10
Monitor the delivery and quality of the instructional materials.
11
Verify the received materials against the purchase order and resolve any discrepancies.
12
Update inventory records and make necessary payments to the supplier.
13
Evaluate the overall procurement process and document lessons learned for future improvements.
Who needs procurement of instructional materials?
01
Educational institutions such as schools, colleges, and universities.
02
Teachers or educators who require instructional materials for their classes.
03
Government agencies or departments responsible for educational supplies.
04
Private tutoring centers or educational organizations.
05
Non-profit organizations involved in educational programs.
06
Corporate training departments or organizations.
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What is procurement of instructional materials?
Procurement of instructional materials refers to the process of purchasing necessary materials such as textbooks, workbooks, and supplies for educational purposes.
Who is required to file procurement of instructional materials?
Educational institutions, such as schools and universities, are typically required to file procurement of instructional materials.
How to fill out procurement of instructional materials?
To fill out procurement of instructional materials, relevant information such as supplier details, item descriptions, quantities, and costs must be provided on the designated form.
What is the purpose of procurement of instructional materials?
The purpose of procurement of instructional materials is to ensure educational institutions have access to the necessary resources for teaching and learning.
What information must be reported on procurement of instructional materials?
Information such as supplier details, item descriptions, quantities, costs, and any applicable contracts must be reported on procurement of instructional materials.
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